Senior Support Professional

6 days ago

Sydney, New South Wales, Australia beBeeExecutive Full time $74,550 - $88,000
Job Overview

The role of an Executive Assistant is pivotal in supporting senior leaders across various departments. This dynamic position entails providing proactive, professional secretarial and logistical support to the Director of Mission and the Head of Chaplaincy and Pastoral Practice.

This job offers a unique opportunity to work in a fast-paced environment, navigating competing priorities with ease.

  • This role will be responsible for managing complex calendars, prioritizing tasks, triaging correspondence, preparing briefing packs, and coordinating travel and expenses for the Director of Mission and the Head of Chaplaincy and Pastoral Practice.
  • Key responsibilities include preparing agendas, taking minutes, tracking actions, organizing rooms/AV and catering, and developing systems for timely information flow.
  • The successful candidate will also be responsible for drafting, formatting, and proofreading professional communications, reports, and presentations.
  • This role will involve coordinating expense reconciliation, reimbursements, purchase orders, and invoicing.
Key Responsibilities:
  • Manage multiple calendars and prioritize tasks effectively.
  • Triage correspondence, prepare briefing packs, and coordinate travel and expenses.
  • Prepare agendas, take minutes, track actions, and organize rooms/AV and catering.
  • Draft, format, and proofread professional communications, reports, and presentations.
  • Coordinate expense reconciliation, reimbursements, purchase orders, and invoicing.
Requirements:
  • Relevant qualification in business administration or a related field or equivalent experience.
  • 3+ years' experience in an Executive Assistant or similar role, ideally supporting senior leaders in a fast-paced, complex environment.
  • Strong organizational skills, attention to detail, and ability to navigate competing priorities.
  • Excellent written and verbal communication skills.
  • Advanced Microsoft Office skills (Outlook, Word, PowerPoint, Excel) and experience with document management systems such as SharePoint and Microsoft Teams.
  • Sound judgment handling sensitive and confidential information with discretion.
  • A proactive, solutions-focused mindset with strong problem-solving skills and the ability to work both independently and collaboratively.
  • High emotional intelligence and interpersonal skills to build strong working relationships and contribute to a positive team culture.
What We Offer:
  • A rewarding career with opportunities for growth and development.
  • A supportive and inclusive work environment that fosters collaboration and teamwork.
  • A competitive salary package, including up to $18,550 NFP salary packaging available.
  • Access to our U rewards program with exclusive discounts.
  • Flexible work hours for work-life balance.
  • Affordable access to Fitness Passport— discounted gym memberships to support your best life.

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