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Administrative Support Officer to the Principal
2 months ago
Australian Christian College (ACC) is a leading provider of Christian education, dedicated to developing students spiritually, academically, socially, and physically to reach their full potential.
With 14 schools across five states, ACC is part of Christian Education Ministries, and is also the largest non-government Distance Education provider in Australia.
ACC Singleton is a thriving campus located in the beautiful Hunter Valley region of New South Wales, offering programs from Prep to Year 12. The College has experienced significant growth in student numbers and improvement in student learning results in recent years.
About the RoleThe College is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Principal. This role will be responsible for the efficient running of the Principal's Office, providing exceptional support and role-modelling behaviour that aligns with the College's vision and values.
The successful candidate will present a welcoming and professional image to College students, families, staff, and external stakeholders, while maintaining confidentiality and discretion.
Key Responsibilities- Provide day-to-day personal and professional assistance to the Principal, including diary management, correspondence, and meeting coordination.
- Ensure all staff are supported and contacted as requested, and maintain accurate records of staff interactions.
- Manage the Principal's calendar, including scheduling appointments and meetings, and arranging travel arrangements.
- Provide a high level of administrative support, including data entry, report preparation, and document management.
- Support the Administration Team to ensure Front Reception is a welcoming and efficient service point.
- Facilitate HR processes, including job applications, employee onboarding, and performance management.
- Assist in the collation of government reports and submissions, and provide administrative support for external agencies.
- Proven experience as an Executive Assistant or in a similar role, ideally within a school setting.
- Exceptional organisational skills, with the ability to manage multiple priorities and meet deadlines.
- Ability to work with confidential material in a trustworthy and discerning manner.
- Strong written and verbal communication skills, with an eye for detail.
- High level of motivation and ability to work independently, solving problems before they become issues for the Principal.
- Proficiency in the use of Google Suite, including Sheets and Slides, as well as other software and systems.
- Ability to work independently and as part of a team, demonstrating initiative and a proactive and positive approach.
- Empathy to consider the needs of families while progressing the delivery of service in a timely manner.
- Ability to build strong relationships within the College and beyond.
