System Administrator Support Specialist

3 days ago

Melbourne, Victoria, Australia beBeeAdministrator Full time $100,000 - $110,000
Job Title: Administrative Assistant

We are seeking an experienced Administrative Assistant to support the coordination, record keeping, and data management of our teams.

About the Role:

This is a permanent part-time role, requiring an onsite presence - 32 hours per week. The successful candidate will play a key role in supporting the departments' administrative functions.

Key Responsibilities:
  • Support the Director of Clinical Services & Quality Systems to maintain the elements of the Quality Management System and Document Management Systems
  • Assist in the preparation and delivery of ACHS Short Notice Assessment program
  • Assists with internal Audits of systems and processes including against Work Instructions and Quick Start Guides
  • Facilitates and co-ordinates activities for New starter orientation for Employees and Undergraduate & Graduate Programs
  • Support Educators / Trainers and Managers organizing training with the planning (coordinate the bookings), meeting the training requirements (seating and audio visual equipment) and record keeping of sessions
  • Maintain and improve record keeping systems and databases
  • E-learning administrator
Requirements:
  • Well-developed presentation and customer service skills with outstanding written and verbal communication skills
  • Substantive administrative experience across multiple departments
  • Well-developed organisation skills in both document control and record management
  • A strong work ethic, self-motivated with the ability to work both independently and within a team

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