Administrative Assistant Systems Support

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• Caulfield South, VIC, Australia, 3162
• Permanent
• Closing on: Sep 12 2025
  
  

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• Progress with purpose at one of Australia's largest health care providers
• Get ahead with salary packaging, benefits and professional development in a supportive team environment
• Permanent part time role, onsite presence - 32 hours per week
  
  

Calvary Health Care Bethlehem (CHCB) is a publicly funded sub-acute specialist health service encompassing a 32 bed inpatient unit, centre based clinics, research, day centre, NDIS, and community palliative care service. CHCB is located and part of the Calvary Kooyong Integrated Precinct in Caulfield South in Melbourne. The integrated precinct brings together premium retirement living in the Hyson Apartments, contemporary residential care in the Huntly Suites, Calvary in-home care, a GP clinic, and Calvary Bethlehem's specialist sub-acute health services.

About the Role:

We are looking for a motivated and detail orientated experienced Administrative Assistant to support both the Quality & Safe Systems and Learning and Development Teams.

You will play a key role in supporting the coordination, record keeping, and data management of both of these departments

Duties will include:

Quality and Safety:

• Support the Director of Clinical Services & Quality Systems to maintain the elements of the Quality Management System and Document Management Systems
• Assist in the preparation and delivery of ACHS (Australian Council on HealthCare Standards) Short Notice Assessment program
• Assists with internal Audits of CHCB systems and processes including against Work Instructions and Quick Start Guides
  
  

Learning and Development:

• Facilitates and co-ordinates activities for New starter orientation for Employees and Undergraduate & Graduate Programs
• Support Educators / Trainers and Managers organizing training with the planning (coordinate the bookings), meeting the training requirements (seating and audio visual equipment) and record keeping of sessions
• Maintain and improve record keeping systems and databases
• E-learning administrator
  
  

About you:

• Well developed presentation and customer service skills with outstanding written and verbal communication skills
• Substantive administrative experience across
• Well developed organisation skills in both document control and record management
• A strong work ethic, self motivated with the ability to work both independently and within a team
  
  

For further information please contact Janine Stockley, Director of Clinical Services, Quality and Safe System

Email: janine.stockley@calvarycare.org.au

Why work for Calvary?

At Calvary, our staff matter.

With over 130 years' experience and 18,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

Your benefits:

• NFP salary packaging benefits, discounted health insurance and gym memberships
• Paid parental leave
• Training, development pathways and career opportunities
  
  

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

• As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, NDIS/WWCC/WWVP checks, and a health evaluation to ensure suitability for the role

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeInternship

Job function

• Job functionAdministrative
• IndustriesHospitals and Health Care

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