Temporary Administrative Professional

1 week ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $2,400 - $3,000

We are seeking a highly organised and detail-oriented professional to oversee our customer database and provide day-to-day operational support.

As an integral part of our team, you will play a pivotal role in maintaining the customer database using Excel and ensuring the efficient functioning of our office operations.

Key Responsibilities:

  • Maintaining accurate and up-to-date records within our customer database
  • Resolving customer queries related to payments and financial transactions
  • Sending regular payment reminders to customers to ensure timely payment
  • Managing council payments, insurance, land taxes, and other financial obligations on behalf of the organisation
  • Organising these payments into plans and maintaining a detailed record of transactions

Additional Duties:

  • Managing executive calendars, scheduling appointments, and coordinating meetings with internal stakeholders
  • Assisting with travel arrangements, including booking flights, accommodations, and transportation for executives and staff members
  • Preparing and reviewing correspondence, reports, and presentations on behalf of the organisation
  • Maintaining accurate and up-to-date records and files, both electronically and physically
  • Ordering and overseeing office supplies to ensure availability and maintain a well-organised workspace
  • Coordinating office events, meetings, and conferences as required by management
  • Providing administrative support to the team with various tasks as needed

Requirements:

  • Proficiency in MS Office Suite, particularly Excel, with advanced Excel skills preferred
  • Demonstrated experience in an administrative role or similar position within a fast-paced environment
  • Exceptional organisational and time management capabilities to prioritise multiple tasks effectively
  • Keen attention to detail and precision when handling sensitive information and data
  • Outstanding written and verbal communication skills to engage with customers and internal stakeholders
  • Ability to manage multiple priorities and deadlines in a dynamic work environment
  • Professional and courteous manner, with a focus on delivering exceptional customer service
  • Discretion when handling confidential information and maintaining confidentiality agreements
  • Completion of high school or equivalent education; additional certifications or qualifications advantageous

This is a temporary 3-month contract opportunity available from November to January.

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