Administrative Services Coordinator

1 week ago

Wollongong City Council, Australia beBeeDocumentControl Full time $90,000 - $120,000
Our organization is committed to leading Australia's transition to renewable energy. We work closely with local communities and customers to achieve this goal. The role of Document Control Administrator plays a crucial part in embedding document control processes across our projects.\The Document Control Administrator is responsible for managing all aspects of document control, including receipt, storage, retrieval, and circulation of documents, revision control, review coordination, external submission, and distribution control across the full lifecycle of project activities.\Key Responsibilities:\
  • Establish and manage the document management system and contractual correspondence system.
  • Receive, review, and distribute project documentation according to company standards.
  • Ensure proper version control and document tracking.
  • Ensure compliance with document management policies and procedures.
  • Manage documentation for archiving/handover to operations team.
  • Expedite the document review process.
  • Train staff and contractors on document control procedures and systems.
  • Submit timely reports and prepare presentations as required.
\Requirements:\
  • High school certificate or equivalent experience in business or administration.
  • Proven experience in document control in a fast-paced environment.
  • Establishing document management systems for use by internal and external parties.
  • Experience with document management systems on large industrial projects with multiple contractors.
  • Proficient with Microsoft Office software.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and manage multiple tasks.
  • Experienced with Aconex on large industrial projects preferred.
  • Ability to work collaboratively within and across business units.
  • Strong interpersonal skills with ability to engage and negotiate with stakeholders at different levels.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong time management and prioritization skills.
\We welcome applicants from all backgrounds and strive to create an environment where everyone feels valued and respected.\Aboriginal and Torres Strait Islander people are encouraged to apply.

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