
Administrative Support Professional
1 day ago
We seek an experienced Administrative Support Professional to deliver high-level support to our senior leadership teams in Perth, Western Australia.
Job Responsibilities- Provide executive-level administrative support to senior leaders, including diary management, email correspondence, travel arrangements, and filing systems.
- Arrange and manage meetings, workshops, and events, including logistics, agendas, materials, and catering.
- Prepare reports, presentations, and documents; maintain confidential records and support team and departmental initiatives.
- Manage onboarding and induction for new starters, including access setup, starter packs, and performance tracking.
- Process expenses, approvals, service entries, and purchase requisitions accurately using SAP and other internal systems.
- Act as a focal point for internal systems and processes, including FMS, WiRCS, JiRA, PDL, timewriting, and office maintenance.
- Provide administrative coverage across teams and support the Executive Assistant network during leave periods.
- Promote collaboration and efficiency by engaging regularly with administrators across the business.
- 4–6 years of administrative or executive support experience in a large corporate environment, ideally within the oil and gas sector.
- Proven ability to work independently with integrity, discretion, and sound judgement.
- Strong organisational skills and ability to manage competing priorities under pressure.
- Excellent interpersonal and communication skills, both verbal and written, with a demonstrated ability to build high-trust relationships.
- Advanced proficiency in Microsoft Office 365, particularly Outlook, Word, Excel, and PowerPoint.
- Experience using SAP for purchasing tasks (e.g. creating purchase orders, service entries), with exposure to S4Hana, SuccessFactors, JIRA, and document management tools.
- Familiarity with regulatory compliance and risk systems; experience with Power BI is advantageous.
- Analytical mindset with strong problem-solving skills and a focus on continuous improvement.
We offer a competitive remuneration package featuring performance-based incentives and above-industry superannuation contributions.
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