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Administrative Assistant

2 months ago

Braeside, Victoria, Australia National Workforce Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at National Workforce in Braeside. This is a temporary position with the opportunity to become permanent, offering 5-6 hours per day during school hours, perfect for those seeking a work-life balance.

In this role, you will play a key part in supporting the daily operations of the office, ensuring smooth workflow, assisting with administrative tasks, managing communications, and providing exceptional customer service to both internal and external stakeholders.

Key Responsibilities
  • Provide secretarial support to managers and sales teams, ensuring timely and accurate completion of tasks.
  • Organize meetings, travel, and staff training schedules, ensuring seamless coordination and minimal disruptions.
  • Maintain CRM with up-to-date client records and correspondence, ensuring accurate and efficient data management.
  • Process quotations, timesheets, and client orders, ensuring timely and accurate completion of tasks.
  • Handle customer inquiries and provide timely assistance, ensuring exceptional customer service and satisfaction.
  • Organize stock intake and database updates, ensuring accurate and efficient inventory management.
  • Reconcile monthly sales totals and invoices, ensuring accurate and timely financial reporting.
  • Maintain office supplies and ensure a clean, tidy workspace, promoting a positive and productive work environment.
Attributes and Skills Required
  • Prior administrative experience, with a proven track record of providing exceptional customer service and support.
  • Proficient in Microsoft Office 365 (Word, Excel, Outlook), with the ability to learn and adapt to new software and systems.
  • Business Central Experience Advantageous, with a strong understanding of business operations and processes.
  • Strong organizational and communication skills, with the ability to multitask and prioritize tasks effectively.
  • Detail-oriented with problem-solving capabilities, with a strong focus on accuracy and attention to detail.
  • Ability to handle sensitive information with confidentiality, maintaining the highest level of professionalism and discretion.
What's in it for You
  • Convenient work hours aligned with school schedules, allowing for a healthy work-life balance.
  • Supportive and collaborative work environment, promoting a positive and productive work atmosphere.
  • Opportunities for professional development and training, ensuring continuous growth and improvement.