Legal Support Specialist

4 weeks ago


Melbourne, Victoria, Australia Lander & Rogers Full time

About this role

Lander & Rogers is seeking a highly organized and detail-oriented Legal Support Specialist to join our team. As a Legal Support Specialist, you will provide administrative support to our legal staff, ensuring that processes and systems are followed.

This is an entry-level position that offers a fantastic opportunity to learn and develop new skills in a dynamic and supportive environment.

  • Provide administrative support to legal staff, paralegals, and legal assistants
  • Diary management of multiple fee earners
  • Triage of incoming communication (phone calls and correspondence)
  • Liaise with clients, courts, other solicitors, barristers, and third parties via phone and email
  • Update and manage relevant databases
  • Meet and travel management
  • Draft basic correspondence and court documents
  • Prepare and collate annexures to court documents
  • Filing and service of court documents
  • Prepare and collate briefs to Counsel, including ebriefs
  • Undertake basic property and ASIC searches
  • Typing, editing, formatting, and proofreading letters, memos, briefs, and court documents
  • Sending of correspondence
  • Maintenance of electronic files, including scanning, saving, and renaming of documents and correspondence
  • Assist with transcription of dictation
  • Time recording of relevant tasks
  • Archiving and file closure procedures

About You

  • Successful applicants will bring administrative support experience
  • A Certificate in Legal Studies is desired but not essential
  • A working knowledge of MS Office Suite is essential, and an exposure to practice and document management systems is desired but not essential
  • Excellent verbal and written communication skills, spelling, and grammar
  • Proven decision-making and problem-solving ability
  • Demonstrated time management and organizational skills
  • An ability to influence and manage conflict with a diplomatic and consultative approach
  • Demonstrate the ability to build strong working relationships
  • Strong team collaboration skills with an ability to lead by example
  • A passion for providing a high level of customer service
  • Strong attention to detail
  • The ability to maintain confidentiality and use discretion
  • A desire to learn and develop new skills
  • A flexible, friendly, and approachable manner
  • An enthusiastic and optimistic demeanor

Culture

Lander & Rogers is a down-to-earth, collaborative, and supportive culture. We invest in our people and empower them to bring their best selves to work, both personally and professionally. We promote a diverse and inclusive environment with a strong focus on wellbeing, leadership, and development.

Benefits

Lander & Rogers offers a range of benefits to encourage professional development and ongoing learning, connection with colleagues, staying healthy, and community involvement.

We value our people and understand the importance of maintaining a healthy, balanced, and fulfilled lifestyle, some of our benefits include:

  • Hybrid work: work flexibly between home and the office with the freedom to choose the location that is best for you, your clients, and your team
  • Additional leave: take a moment to stop, reflect, and reenergise each year with up to five weeks of paid annual leave plus an annual wellness day
  • Home office allowance: deck out your home office with a $250 annual office allowance
  • Tech discounts: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal


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