National Operations Professional

3 days ago

Melbourne, Victoria, Australia beBeeOperational Full time $90,000 - $120,000
Administrative Operations Role

We are seeking a highly skilled and organized individual to join our Real Estate team as an Administrative Operations Coordinator. This is a fantastic opportunity to be part of a high-performing national portfolio, working alongside a dynamic Property team to deliver strategic operations across our shopping centre assets.

In this role, you will have the chance to gain invaluable exposure to national programs, collaborate with industry leaders, and grow your career within one of Australia's leading investment organisations.

About the Job

This is a 12-month maternity leave contract based in our Sydney Office. You will be responsible for preparing and managing invoices, contracts, reports, and presentations. You will also own and assist the coordination of national programs, keep stakeholders informed and organised, and liaise with external partners and internal teams to ensure smooth operations.

As an Administrative Operations Coordinator, you will drive process improvements and support audits, procurement, and project pipelines. You will be the go-to person for data, systems, and reporting, and be tech-savvy and comfortable navigating Microsoft Office, SharePoint, and reporting tools like Power BI.

Key Responsibilities
  • Prepare and manage invoices, contracts, reports, and presentations
  • Own and assist the coordination of national programs
  • Keep stakeholders informed and organised—diary management, inbox triage, meeting coordination, expense management and minutes
  • Liaise with external partners and internal teams to ensure smooth operations
  • Drive process improvements and support audits, procurement, and project pipelines
  • Be the go-to person for data, systems, and reporting—Power BI, contract matrix, certifications, and more
Requirements

To be successful in this role, you will need:

  • A degree and experience in business, operations, administration, or property
  • The ability to multitask and juggle calendars, contracts, and coordination with ease
  • Strong communication skills—whether it's writing reports or setting up meetings
  • Technical skills, including Microsoft Office, SharePoint, and reporting tools like Power BI
  • The ability to work independently and take initiative
  • Attention to detail and reliability
Benefits

We offer a range of benefits, including:

  • Flexibility and hybrid options encouraged – certified Family Inclusive Workplace
  • Recharge leave - additional 3 days leave per year
  • Annual Fitness/home office reimbursement
  • Ability to swap public holidays for those of personal, cultural or religious significance
  • 26 weeks gender-neutral paid parental leave
  • Financial study assistance and study leave
  • Community leave for supporting the causes you love
  • Development opportunities to extend, expand and enhance your growth
About Us

We welcome and encourage applications from Aboriginal and Torres Strait Islander people, the LGBTQI+ community, people with disabilities and people from all cultural backgrounds. We have an equitable, barrier-free application process so please inform us of your accessibility requirements in your application or you can reach out to our Talent Team.

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