Project Coordinator Specialist

5 days ago


Melbourne, Victoria, Australia Service Stream Full time
Job Description

We are seeking a highly skilled Project Administrator to join our team in the Defence and Social Infrastructure Division.

This role will involve supporting the effective planning and coordination of large-scale projects from inception to completion. You will work closely with our team to develop and maintain project plans, monitor progress, provide updates to stakeholders, and coordinate project meetings.

You will also be responsible for maintaining accurate project documentation, tracking and managing budgets and invoices, and preparing and distributing project-related communication.

About the Role

This is a Mid-Senior level position that requires expertise in project administration and coordination, preferably across multiple projects. Knowledge of project management principles and methodologies would be advantageous.

The ideal candidate will have strong stakeholder engagement and management skills, as well as exceptional written and verbal communication skills.

Key Responsibilities:

  • Project Coordination: Assisting in the development and maintenance of project plans, monitoring progress, providing updates to the Project Manager and stakeholders, and coordinating project meetings.
  • Administrative Support: Maintaining accurate project documentation, tracking and managing budgets and invoices, and preparing and distributing project-related communication.
  • Compliance and Reporting: Ensuring project documentation complies with organisational policies, assisting in preparing reports for senior leadership, and maintaining project files with version control.
  • Continuous Improvement: Identifying opportunities to enhance project administrative processes and supporting the implementation of improvements.

Benefits of Working with Us

We offer a range of benefits including flexible working arrangements, career development opportunities, employee rewards program, and paid leave.



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