Administrative Support Specialist
10 hours ago
This role combines administrative support with office management. The Administrative Support Specialist will proactively manage diaries, meetings, and communications for senior executives, while overseeing all aspects of office operations from supplier management to event coordination.
The role will also play an important part in creating a welcoming, professional office environment, coordinating travel arrangements, and supporting the onboarding and experience of staff.
Key Responsibilities- Executive Support: Manage diaries, schedule meetings, and coordinate appointments for senior executives; screen calls, emails, and correspondence, ensuring timely follow-up; prepare documents, reports, presentations, and agendas; process expense claims and reconcile invoices; assist with collation and distribution of board and management reports.
- Meeting & Event Coordination: Organise internal and external meetings, including agendas, minutes, venues, and catering; arrange logistics and technology setup for executive, board, and cross-functional meetings; support planning and delivery of internal events such as all-staff updates, strategy offsites, and team functions.
- Office & Administration Management: Oversee office reception duties, visitor welcome, and access coordination; liaise with building management and service providers for maintenance and operational needs; order and maintain office and kitchen supplies, liaising with vendors as required; coordinate travel bookings, itineraries, and accommodation for executives and staff.
- Excellent communication and organisational skills.
- Ability to work effectively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Proficiency in Microsoft Office and other productivity software.
- Previous experience in an administrative or office management role.
- A competitive salary and benefits package.
- Opportunities for career development and growth.
- A dynamic and supportive work environment.
If you are a motivated and experienced administrative professional looking for a new challenge, please submit your application, including your resume and a cover letter, to us today.
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