Office Manager, Part-time

2 weeks ago

Melbourne, Victoria, Australia AU | FNZ (Australia) Pty Limited Full time

We are a dynamic and growing FinTech company seeking an experienced Office Manager to join our team on a part-time basis (3 days per week). The successful candidate will play a crucial role in ensuring the smooth operation of our three Australian offices and supporting the wider team.

This exciting opportunity provides on-site support to our Melbourne office in Hawthorn, as well as remote support to our Sydney and Brisbane offices, each of which has local on-the-ground support. We are looking for a motivated, people-oriented professional, as you will be the first point of contact for all office-related inquiries and responsible for welcoming visitors.

Key Responsibilities:

  • Booking in all Melbourne, Sydney, and Brisbane office visitors using building-specific booking systems and liaising with the building reception and security teams.
  • Remotely managing Sydney and Brisbane offices in a highly effective way.
  • Regular management and ordering of office consumables, stationery, and kitchen supplies for all three Australian offices.
  • Procurement, budgeting, and recording monthly expenses.
  • Keeping the general office area and meeting rooms tidy, respectable, and secure, and ensuring the smooth running of all meetings/arranging catering, coffees, water, etc., as required.
  • Supporting couriers for deliveries for Australian offices.
  • Working closely with the Divisional Office Manager and maintaining strong communication links across the admin team/business.
  • Partnering with HR to ensure Health & Safety processes are kept to standard.
  • Ensuring all office equipment and appliances are in good working order.
  • Events planning support when required.
  • Undertaking any other projects/tasks as may be reasonably required to facilitate the smooth operation of the Company.

Requirements:

  • 3 years of working experience in operations/administration/service industry.
  • Proactive and motivated to exceed expectations, and ability to represent company image and values.
  • Eye for detail and perfectionist's view of service standards.
  • Good problem solver - logical and reactive in response to unexpected queries/circumstances.
  • Must demonstrate flexibility to get involved in tasks at all levels and adaptability to juggle a range of different tasks.
  • Relationship building skills essential for staff, customers, and service providers.
  • Good working knowledge of Word, Excel, and PowerPoint.
  • Confident, and able to take initiative given client and delivery-focused environment.
  • Independent, self-directing, and delivery-focused working style.
  • Good team communication skills, confident in dealing with internal and external clients.
  • An understanding of confidentiality issues and the use of discretion.

About FNZ:

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.

We created wealth's growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.

We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.

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