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Office Operations Coordinator
2 months ago
RWS Entertainment Group is a global leader in the production of live entertainment, creating immersive experiences for audiences worldwide. With a presence in New York, London, Cincinnati, and Sydney, the company serves major brands, corporations, and entertainment venues.
Job SummaryRWS Entertainment Group is seeking a highly organized and detail-oriented individual to join our team as an Office Operations Coordinator | Executive Assistant. This role is crucial in ensuring smooth daily operations of our office and providing comprehensive support to our executive team.
Key Responsibilities- Office Operations: Manage daily office activities to ensure a well-organized and efficient workplace.
- Receptionist Duties: Greet visitors, answer and direct phone calls, receive and sort incoming mail and deliveries, and manage outgoing mail.
- Office Supplies: Maintain office supplies inventory, anticipating needs, placing orders, and verifying receipt of supplies.
- IT and Facilities: Coordinate with IT and facilities teams to resolve any office-related issues.
- Office Maintenance: Oversee office maintenance and cleanliness, ensuring a professional environment.
- Meetings and Events: Organize and schedule meetings, appointments, and office events.
- Executive Assistance: Provide high-level administrative support to executives, including calendar management, expense reports, travel arrangements, and meeting coordination.
- Travel Logistics: Collaborate with the travel team to arrange and manage global travel itineraries, ensuring compliance with company travel policies and procedures.
- 2+ years of experience in office management, executive assistance, or related roles.
- Ability to quickly solve problems under pressure.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
- Experience with travel coordination and logistics is highly desirable.
