Legal Administrative Assistant

4 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $120,000
Job Overview

We are seeking a highly skilled Legal Secretary to join our team. As a Legal Secretary, you will play a key role in ensuring the smooth day-to-day running of our practice.

  • You will be responsible for utilising LEAP as the practice management software, opening legal files and assisting in matter management from creation to closure.
  • Coordinating calendars, deadlines, and travel arrangements to ensure efficient workflow is also a crucial part of this role.
  • Other general administrative duties such as filing, data entry, and expense processing will be undertaken by you.
  • Preparing, proofreading, and formatting legal documents and correspondence is also a key responsibility.
  • Conducting searches (e.g. ASIC) and basic legal research as required is another aspect of this position.
  • Liaising with clients, barristers, experts, and external stakeholders on behalf of the Principal will be an important task.
  • Assisting with billing, reconciliation, trust accounting, and WIP reporting is also essential.

This role requires the ability to work independently and as part of a team, with a strong focus on accuracy, time management and prioritisation.

About You
  • A positive and friendly personality who has the ability to work in a team environment but also independently is required.
  • Minimum 3-4 years experience as a Legal Secretary, EA, or in a similar support role is necessary.
  • A high level of accuracy and attention to detail is essential.
  • Excellent time management and the ability to prioritise under pressure is vital.
  • Clear and professional communication skills, written and verbal are required.
  • Proactive, reliable, and adaptable with a strong problem-solving mindset is also essential.
  • Ability to multitask and prioritise tasks to meet deadlines is crucial.
  • Strong proficiency in Microsoft Office, especially Word and Outlook is required.
What We Offer

We offer a competitive salary package aligned with experience and contribution, flexible working arrangements, and a focus on work-life balance.

Our firm values clarity, commercial thinking, mentoring, transparency, respect, and innovation, and offers opportunities for professional growth and development.

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