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Executive Coordinator

2 weeks ago

Hobart, Tasmania, Australia Procreate Ltd Full time
About the Role

The Senior Assistant to the Co-Founder will be responsible for providing high-level administrative support to our Co-Founder, including managing schedules, coordinating events, and developing administrative processes.

This role is ideal for someone who is highly organised, proactive, and able to work independently with minimal supervision.

Key Responsibilities
  • Manage and coordinate schedules, meetings, and communications for key executives
  • Develop and refine administrative processes to improve scalability and efficiency
  • Act as the central point of contact for internal and external inquiries, ensuring timely and professional responses
  • Support executive decision-making by preparing reports, presentations, and data summaries
Requirements
  • Exceptional organisational abilities: You have a keen eye for detail and the ability to juggle multiple priorities while maintaining accuracy and meeting deadlines.
  • Emotional intelligence and discretion: Your calm and professional demeanour allows you to handle sensitive information with confidentiality and build trust with colleagues across all levels.
  • Proactive mindset: You anticipate needs, take initiative, and find solutions without requiring extensive guidance.
  • Strong communication skills: You can effectively communicate with diverse groups, whether through concise email correspondence, clear documentation, or polished presentations.
  • Administrative expertise: You bring a methodical and structured approach to calendar management, documentation, and task coordination, ensuring operations run smoothly and efficiently.
  • Experience working in a creative or technology-driven organisation and familiarity with project management tools and practices, event planning or coordination experience.
What We Offer

As a member of our team, you'll have the opportunity to work on exciting projects, develop your skills, and grow with our business.

We're committed to creating a positive and inclusive work environment that values diversity, equity, and inclusion.