Operations Coordinator

3 days ago

Sydney, New South Wales, Australia BruntWork Full time

BruntWork is seeking a detail-oriented and organized Operations Coordinator to join our team.

Job Description:

This is a remote position that requires expertise in operational processes, supplier coordination, and report generation.

We are looking for a candidate with strong analytical skills, experience in XERO accounting software, and the ability to manage multiple tasks efficiently.

The ideal candidate will have 2+ years of experience in an operations, logistics, or coordination role, familiarity with freight planning, supplier coordination, and cost analysis, as well as strong data entry skills and attention to detail.

  1. Freight Planning:
    Plan, schedule, and coordinate freight shipments to ensure timely and cost-effective deliveries.
    Track freight movements, addressing delays or issues with logistics partners proactively.
    Maintain and manage relationships with freight carriers, ensuring service quality and competitive rates.
    Prepare and analyze freight cost data to identify potential savings.
  2. Data Entry & Order Management:
    Set up spreadsheets and manage data entry for analytical reports.
    Manage and process online orders, ensuring timely updates and communication with internal and external teams.
    Accurately process and enter data related to customer orders, freight details, and project information.
    Verify data accuracy and resolve discrepancies.
    Monitor and update order statuses in internal systems.
  3. Cost Analysis & Reporting:
    Conduct project and freight cost analysis, identifying trends and recommending cost-saving measures.
    Produce detailed reports using XERO accounting software, providing insights into operational costs, freight expenses, and project performance.
    Collaborate with the finance team to ensure accurate budget tracking and forecasting.
    Manage and update reports regularly to provide visibility into key performance indicators (KPIs).
  4. Invoicing & Billing in XERO:
    Manage supplier cost data entry in XERO accounting app.
    Handle invoicing and billing processes within the XERO platform.
    Generate and produce reports out of XERO for management and financial reviews.
  5. Supplier Management & Quality Control:
    Complete new vendor forms and onboard suppliers, ensuring all documentation is accurate.
    Review and check supplier quality control reports for accuracy and compliance.
    Collaborate with suppliers to ensure timely deliveries and adherence to quality standards.
  6. Administrative & Operational Support:
    Maintain operational documentation, including reports and spreadsheets.
    Support the operations team with administrative tasks as required.
    Provide assistance in updating and managing the CRM platform for order and customer tracking.

  • Senior Administrative Coordinator

    12 hours ago

    Sydney, New South Wales, Australia Operations Limited Full time

    About the OpportunityWe are seeking a highly skilled and experienced Administrative Operations Specialist to join our team at Operations Limited. This is a 12-month parental leave cover, reporting to the Group Managing Director and Chief Content Officer.In this role, you will be responsible for providing high-level administrative support to our executives,...

  • Operations Coordinator

    2 days ago

    Sydney, New South Wales, Australia VIP Tires & Service Full time

    About the RoleThis Operations Coordinator position plays a vital role in ensuring seamless workflow and productivity within our shop floor environment. As part of the VIP Tires & Service team, you will be responsible for overseeing daily operations, coordinating tasks, and maintaining equipment to meet our high standards.

  • Operations Coordinator

    7 days ago

    Sydney, New South Wales, Australia Dycom Industries, Inc. Full time

    We are seeking an experienced Operations Coordinator to join our team at Dycom Industries, Inc.About the RoleThe successful candidate will be responsible for providing critical support to our field operations. This includes coordinating work orders, managing documentation, and communicating with internal teams and customers.Key ResponsibilitiesCoordinate and...

  • Operations Coordinator

    2 days ago

    Sydney, New South Wales, Australia Asian Development Bank (ADB) Full time

    About the OpportunityThe Asian Development Bank (ADB) is seeking an Operations Coordinator to join our team. As an Operations Coordinator, you will provide critical support to the Pacific Liaison and Coordination Office (PLCO) in implementing projects, managing databases, and coordinating logistics.Key ResponsibilitiesCoordinate with PLCO staff to ensure...

  • Operations Coordinator

    7 days ago

    Sydney, New South Wales, Australia Equifax, Inc. Full time

    Job RequirementsWe are seeking an Operations Coordinator to join our team. The successful candidate will be responsible for providing inbound and outbound support to our customers, handling inquiries and resolving issues efficiently.The ideal candidate will have strong organizational skills, be able to prioritize tasks effectively, and maintain accurate...

  • Executive Office Manager

    12 hours ago

    Sydney, New South Wales, Australia Operations Limited Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Coordinator to join our team at Operations Limited. This is a 12-month parental leave cover, reporting to the Group Managing Director and Chief Content Officer.In this role, you will be responsible for providing high-level administrative support to our executives, ensuring...

  • Operations Support Officer

    5 days ago

    Sydney, New South Wales, Australia Coates Hire Operations Pty Limited Full time

    Coates Hire Operations Pty Limited is a leading provider of equipment hire solutions to the construction, mining, and engineering industries.We are currently seeking a Customer Service Coordinator to join our Roxby Downs branch. In this role, you will be responsible for:Providing exceptional customer service in person, by phone, and emailManaging hire...

  • Operational Coordinator

    6 days ago

    Sydney, New South Wales, Australia Arup Full time

    Are you passionate about delivering exceptional customer experiences? Do you have a proactive attitude and excellent communication skills? If so, we encourage you to apply for the Client Experience Coordinator role at Arup.About the roleThis role is responsible for providing exceptional services to our clients and visitors, ensuring their needs are met...

  • Operations Coordinator

    3 hours ago

    Sydney, New South Wales, Australia black Full time

    About the RoleWe are seeking an exceptional individual to join our Medical Operations team as a Operations Coordinator. In this role, you will be responsible for partnering with our team of 100 prescribing practitioners to ensure alignment on incentives and exceed patient expectations for quality and engagement.You will also work closely with our Clinical...

  • Equipment Solutions Coordinator

    5 days ago

    Sydney, New South Wales, Australia Coates Hire Operations Pty Limited Full time

    Welcome to Coates Hire Operations Pty Limited, where we pride ourselves on delivering end-to-end solutions to our customers.We are currently seeking a Customer Service Coordinator to join our Roxby Downs branch. This is an exciting opportunity to be part of a dynamic team and contribute to the success of our business.Your key responsibilities will...

  • Crop Operations Coordinator

    2 hours ago

    Sydney, New South Wales, Australia Solterra Agriculture Full time

    Crop Operations CoordinatorOverviewSolterra Agriculture is seeking a motivated Crop Operations Coordinator to join our team. This role will be responsible for the administration of our safety systems, supporting the onboarding and inductions of casual staff and contractors, coordinating repair and maintenance works, and processing invoices.Key...

  • Business Operations Coordinator

    7 days ago

    Sydney, New South Wales, Australia Government of New South Wales Full time

    About the RoleWe are seeking a highly skilled and experienced Business Operations Coordinator to join our team. As a Business Operations Coordinator, you will be responsible for coordinating the delivery of business, administrative and support services to ensure the business needs of the Branch/Unit are met.The successful candidate will have excellent...

  • Logistics Operations Coordinator

    1 day ago

    Sydney, New South Wales, Australia N2S Full time

    **Job Title:** Logistics Operations CoordinatorN2S is seeking a highly skilled Logistics Operations Coordinator to join our team. As a key member of our supply chain, you will be responsible for ensuring the efficient movement of goods from suppliers to customers.Responsibilities:Coordinate with suppliers and internal teams to manage inventory levels and...

  • Executive Assistant

    16 hours ago

    Sydney, New South Wales, Australia Operations Limited Full time

    Join to apply for the Executive Assistant role at Seven Network.Are you a highly organised, proactive, and adaptable individual with a passion for streamlining operations?Join Seven Network as our new Executive AssistantThe OpportunityAs an Executive Assistant at Seven, you will be the backbone of the Sydney Content team, ensuring smooth operations and a...

  • HR Operations Coordinator

    2 hours ago

    Sydney, New South Wales, Australia Corporate Services - NSW Metropolitan Full time

    Job Description:We are seeking a highly skilled HR Operations Coordinator to join our Corporate Services team in NSW Metropolitan. In this role, you will be responsible for providing HR Operational Support to Hospital Executive Teams, Managers, and Employees across our network of Hospitals and Clinics.As an HR Operations Coordinator, you will contribute to...

  • Hotel Operations Coordinator

    12 hours ago

    Sydney, New South Wales, Australia Alhgroup Full time

    Operations CoordinatorWe are seeking a highly organized and motivated Hotel Operations Coordinator to join our team at the Kirribilli Hotel. As a key member of our operations team, you will play a crucial role in delivering exceptional guest experiences and driving business growth.Your Key Responsibilities Will Include:Coordinating the day-to-day operations...

  • Operations Coordinator

    5 days ago

    Sydney, New South Wales, Australia Orora Full time

    Maintenance Planner RoleWe are seeking a highly experienced Maintenance Planner to join our team at our Revesby facility in Sydney. In this role, you will be responsible for ensuring the optimal performance and reliability of our manufacturing equipment.You will develop and implement a comprehensive maintenance planning strategy to optimise equipment...

  • Maritime Operations Coordinator

    2 days ago

    Sydney, New South Wales, Australia StudentUniverse Full time

    Are you looking for a challenging and rewarding role in the travel industry? Do you have a passion for cruises and a strong desire to succeed? We are seeking a Maritime Operations Coordinator to join our team at StudentUniverse.Company OverviewStudentUniverse is a leading online travel agency specializing in student and youth travel. We offer a wide range of...

  • Event Operations Coordinator

    12 hours ago

    Sydney, New South Wales, Australia Davidson Hospitality Group Full time

    At Davidson Hospitality Group, we are seeking a skilled Event Operations Coordinator to join our team. As an Event Operations Coordinator, you will be responsible for leading and supervising a team of Banquet Housepersons, ensuring efficient and seamless set-up and breakdown of event spaces.The ideal candidate will have previous experience in a similar role...

  • Site Operations Coordinator

    3 days ago

    Sydney, New South Wales, Australia Imagecorp Australia PL Full time

    We are seeking an experienced Site Operations Coordinator to join our team at Imagecorp Australia PL. The ideal candidate will have a strong background in site operations and experience in managing subcontractors and ensuring quality control.About the Role:Proven experience in managing site operations and subcontractorsStrong ability to ensure quality...