Administrative Support Specialist

2 months ago

Kingsford, Australia Ahrens Full time

About the Role

Ahrens is seeking an experienced Administration Officer or Human Resource representative to join our friendly Human Resources team. As an Administration Officer, you will provide administrative support in our daily operations, utilizing your existing experience while gaining knowledge and experience working in a Human Resources Department that services our people across the country.

This is a unique opportunity where you can grow your career in HR or utilize your existing administration skills to support our team. You will be responsible for monitoring Group email boxes and calendars, updating training records, and maintaining anniversaries and key tracking dates.

Key Responsibilities

  • Monitor Group email boxes and calendars
  • Update training records to personnel files & Skytrust system
  • Monitor and maintain anniversaries and key tracking dates
  • Update and change employee details as required
  • Support with the onboarding and induction of new employees
  • Support with the offboarding process
  • Liaise with new employees and Payroll during the pre-employment process to ensure relevant information is sent, collected and passed on
  • Enter new employee details into systems
  • Assist with the ordering and distribution of company uniforms both corporate and PPE
  • Co-ordination of the administration requirements of the Apprenticeship program
  • Assist with HR projects as required
  • Maintaining employee personnel files and updating HR forms and templates as required
  • General administration support as required

Skills and Experience

  • Strong customer service orientation, prioritising the satisfaction and well-being of others
  • Culturally sensitive and inclusive, respecting diverse backgrounds and viewpoints
  • Ability to build strong, positive relationships with colleagues and clients
  • Strong attention to detail
  • Excellent interpersonal skills, including ability to adapt communication style to audience
  • Personal integrity and respect for confidential information
  • Adaptability, embracing change and remaining flexible in various situations
  • Reliable and dependable, consistently meeting deadlines and fulfilling commitments
  • Eager to learn and grow, showing enthusiasm for continuous personal and professional development
  • Proficiency in Microsoft Office, particularly Word and Excel
  • Excellent written and verbal communication skills;
  • Current drivers licence.

Why Work at Ahrens

We are continually evolving and investing in our people and facilities to achieve satisfying outcomes. We strive for a positive and supportive team culture which embraces diversity and innovation, and aligns with our core values including commitment, integrity and safety. Our people are power and in return, we reward those who passionately work towards realising our vision.

Benefits

  • Employee Assistance Program, supporting you and your family's health & wellbeing
  • Discounts to some of Australia's leading corporate partners in private health insurance, gyms, travel, clothing, vehicles and more
  • Generous paid parental leave entitlements to support you and your family
  • Annual Employee Donation Scheme to support a charity/cause of your choice
  • Family, social and team building events
  • Opportunities for career progression
  • Friday afternoon team bonding

How to Apply

Ahrens is an Equal Opportunity employer who recognise the value in a diverse workforce. We are dedicated to promote an inclusive workplace and encourage applications from all genders and people of Indigenous backgrounds.

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