Administrative Assistant
1 week ago
We are seeking a highly organized and detail-oriented Buying Administrative Assistant to join our dynamic team. As a key member of our buying department, you will play a crucial role in supporting the buying process, from product registration to production management.
Key Responsibilities- Provide administrative support across multiple categories, including furniture, home decorative, kitchen, top of bed, and bathroom.
- Manage day-to-day administration tasks, such as filing, updating records, and preparing reports.
- Coordinate product registration, manage purchase orders, and oversee the production process from concept to bulk production.
- Facilitate the sampling process and ensure packaging requirements are met.
- Manage samples for internal photo shoots and online advertising.
- Prepare and maintain product databases and ensure all product information is accurately documented.
- Address and communicate quality issues, material updates, and data changes to relevant teams.
- Liaise with suppliers for documentation, invoices, and contracts to ensure compliance with timelines.
- Collaborate with internal departments, including VM, Finance, Retail Support, Warehouse, and Marketing.
- Exceptional time management, organization, and communication skills.
- Proficient in Excel, with intermediate to advanced spreadsheet skills.
- Ability to troubleshoot and understand the commercial impact of external factors on a retail business.
- Strong analytical skills, including the ability to interpret data and calculate gross margins.
- 1-2 years of experience in a similar role.
- Knowledge of textile and furniture construction is advantageous but not essential.
- Tertiary qualifications in a business-related discipline are recommended.
- A supportive and collaborative workplace culture.
- Opportunities for career advancement and personal development.
- Generous employee discounts.
- A family company with a focus on employee well-being.
- A state-of-the-art office environment with modern amenities.
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