Project Documentation Manager

2 weeks ago

Brisbane, Queensland, Australia beBeeDocumentManagement Full time $90,000 - $120,000
Document Management Specialist

Job Summary:

This role oversees the Document Management program for a Mining & Metals Project. The successful candidate will be responsible for developing and implementing project document/records and performing administrative tasks in accordance with agreed and applicable governance documents.

The ideal candidate will work closely with the client Document Management team to develop and implement required processes and systems.

Major Responsibilities:

  • Utilize Aconex to manage accounts and register, control, distribute, and transmit design documentation received from Project Administration.
  • Lead and manage a project document management team to analyze, recommend, map, and implement information and documentation work processes and data flows through to full customer turnover.
  • Collaborate with the project team, contractors, suppliers, and other stakeholders to ensure procedures and work processes are delivering the level of information required.
  • Develop and implement training, implementation, assessments, and improvements associated with document management in an Aconex environment.
  • Establish metrics to measure the efficiency and effectiveness of processes and prepare monthly progress reports for Management teams.
  • Establish procedures and work instructions for document development, distribution, and retention.
  • Ongoing implementation, development, and improvement of workflow processes.
  • Create quality monitoring methods and processes to monitor data entry accuracy.
  • Interface with internal and external customers on a routine basis.
  • Establish records formats as required by contract and storage requirements/methods.
  • Perform other duties as directed by Management.
  • Coordinate the development of project turnover and archival plan.

Education and Experience Requirements:

  • Industry experience gained through a recognized certificate or degree in a STEM-related field, and/or specialized courses in document management, Engineering, or related fields, and/or 9-12 years of work experience.
  • The Document Management Lead role requires a strong blend of leadership, stakeholder management, analytical, and technical skills.
  • Some key attributes you bring to this role include: Proficiency and experience in project document management, including procedural work, customer interfaces, and records management.
  • Experience in the training and supervision of personnel.
  • Good oral and written communication skills.
  • Knowledge of budgeting and cost management.
  • Strong organizational skills.
  • Knowledge of industry and regulatory standards for record keeping.
  • Working knowledge of computer programs for records tracking, archival, retention, and storage.
  • Familiarity with quality assurance programs and DRIM requirements.

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