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Project Site Coordinator

3 weeks ago

Sydney, New South Wales, Australia beBeeAdministrator Full time $90,000 - $120,000
Project Support Role

This is an exciting opportunity for a highly organized and efficient professional to join our team as a Project Support Specialist.

As a key member of the project team, you will provide critical support to the site management team and serve as the first point of contact on site to ensure efficient project operation.

About Our Operations

We deliver valuable and sustainable solutions to our clients from engineering to operations with a presence across Australia and Asia Pacific. Our services are tailored to projects in the energy, resources, and infrastructure industries.

We power the energy transition through innovative, multidisciplinary, and integrated mechanical and electrical solutions. We work in various industries including transport infrastructure, oil and gas, resource and minerals, defence, renewables, transmission and distribution, and water sectors.

Your Key Responsibilities
  • Be the primary point of call for phone calls, general enquiries, and assist internal and external stakeholders.
  • Provide administrative support to senior staff members while on-site, including day-to-day administration duties, email management, correspondence, and highlighting actions for their attention.
  • Assist with flight, accommodation, and roster change requests for all staff members.
  • Work closely with contractors to maintain compliance for all site mobilisation requirements.
  • Ensure all staff members are compliant to attend site, including inductions and safety requirements.
  • Support the mobilisation team with overflow workload.
  • Build strong working relationships with internal staff, contractors, and external stakeholders.
  • Reporting, including compiling monthly invoices, preparing requisitions, purchase orders, receipting, and invoice reconciliation.
  • Correspondence for the project team.
  • Develop presentations, including formatting.
  • Meeting coordination, including minute taking and follow up on actions as required.
  • Data entry, word processing, document control, reporting, and maintaining databases.
  • Prepare and complete requisitions and purchase orders, including receipting and invoice reconciliation.
  • Organise functions and events.
What You Will Bring to the Team
  • A minimum of 5 years' experience in a similar position.
  • Ability to multitask.
  • High level of communication.
  • Ability to work in a fast-paced environment with conflicting deadlines.
Our Commitment to Diversity

We strive to build a workforce that reflects the communities we operate in. We foster an inclusive environment that values diversity, embraces individual strengths and differences, and creates opportunities for everyone to reach their full potential.

We are proudly:

  • A WGEA Employer of Choice for Gender Equality.
  • A WORK180 Endorsed Employer for All Women.
  • A Signatory to the Veterans' Employment Commitment.
  • A Pride in Diversity partner and LGBTQIA+ ally.
  • A Member of CEOs for Gender Equity.
  • A Reconciliation Action Plan participant committed to meaningful employment and training outcomes for Aboriginal and Torres Strait Islander Peoples.