Strategic Operations Coordinator

3 days ago

Canberra, ACT, Australia Flexhive Full time

At Flexhive, we are dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples.

This community-controlled organisation collaborates with Indigenous leaders, communities, and stakeholders to deliver culturally informed initiatives. With a commitment to collective excellence and system-wide change, the organisation fosters a culturally safe, inclusive, and harmonious environment, incorporating Indigenous knowledges and values into its operations.

The Opportunity

We are seeking an experienced Strategic Operations Coordinator to ensure the smooth operation of our Chief Executive Officer's (CEO) office. This high-profile role will provide strategic administrative and executive support, enabling the CEO to focus on leadership priorities.

Your responsibilities will include:

  • Executive Support: Coordinate the CEO's calendar, meetings, correspondence, and engagement preparation.
  • Communication Management: Serve as the primary point of contact for communications with the CEO's office, ensuring timely and efficient information flow with internal and external stakeholders.
  • Meeting and Event Coordination: Organise meetings and events, including agendas, briefing materials, and logistical arrangements. Take minutes as needed and ensure seamless execution.
  • Travel Coordination: Plan and manage the CEO's travel arrangements, including bookings, itineraries, and documentation.
  • Document and File Management: Maintain organised records and files for the CEO's office.
  • Special Project Support: Assist with project coordination and administration, including report preparation and progress tracking.
  • Stakeholder Engagement Assistance: Support the CEO in engaging with partners, government agencies, and other stakeholders by scheduling meetings and preparing relevant materials.

About You

We are looking for a highly organised and proactive professional who thrives in a fast-paced environment and enjoys supporting senior leadership. Your qualifications, experience, and skills should include:

  • You will leverage your strong organisational and time management skills to manage competing priorities and meet deadlines efficiently.
  • You will apply your experience in executive support to provide seamless assistance to a senior leader, ensuring all tasks are completed to a high standard.
  • You will demonstrate excellent communication skills to liaise effectively with internal and external stakeholders and manage sensitive correspondence.
  • You will bring your initiative and problem-solving skills to independently manage tasks and identify opportunities for improvement.

In return, you will enjoy a supportive and inclusive work environment, flexible working arrangements, and professional development opportunities. Our team is passionate about making a positive impact on Aboriginal and Torres Strait Islander health and wellbeing outcomes.

Salary: $90,000 - $110,000 per annum depending on experience, plus superannuation.

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