Strategic Operations Coordinator

13 hours ago

Canberra, ACT, Australia Flexhive Full time

Company Overview

Flexhive is a respected national peak body dedicated to improving social and emotional wellbeing, mental health, and suicide prevention outcomes for Aboriginal and Torres Strait Islander peoples.

This community-controlled organisation collaborates with Indigenous leaders, communities, and stakeholders to deliver culturally informed initiatives. With a commitment to collective excellence and system-wide change, the organisation fosters a culturally safe, inclusive, and harmonious environment, incorporating Indigenous knowledges and values into its operations.

Job Summary

We are seeking a highly skilled Strategic Operations Coordinator to support our Chief Executive Officer's (CEO) office. This role offers a unique opportunity to work at the heart of a dynamic organisation dedicated to meaningful change and positive outcomes for Aboriginal and Torres Strait Islander peoples.

About the Role

The Strategic Operations Coordinator will play a critical role in ensuring the smooth operation of the CEO's office. Key responsibilities include:

  • Executive Support: Manage the CEO's calendar, coordinate meetings, handle correspondence, and ensure the CEO is well-prepared for all engagements.
  • Communication Management: Serve as the primary point of contact for communications with the CEO's office, ensuring timely and efficient information flow with internal and external stakeholders.
  • Meeting and Event Coordination: Organise meetings and events, including preparing agendas, briefing materials, and logistical arrangements. Take minutes as needed and ensure seamless execution.
  • Travel Coordination: Plan and manage the CEO's travel arrangements, including bookings, itineraries, and travel documentation.
  • Document and File Management: Maintain organised and easily accessible records and files for the CEO's office.
  • Special Project Support: Assist with the coordination and administration of special projects, including preparing reports and tracking progress.
  • Stakeholder Engagement Assistance: Support the CEO in engaging with partners, government agencies, and other stakeholders by scheduling meetings and preparing relevant materials.

What You'll Need

To be successful in this role, you will possess:

  • A strong background in executive support, with experience in managing complex calendars, coordinating meetings, and handling correspondence.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders.
  • Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines efficiently.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint.
  • A collaborative mindset, with a willingness to work closely with the CEO and other team members to achieve organisational goals.

What We Offer

In return for your expertise and dedication, we offer a competitive salary package, including an estimated $85,000 per annum, and a range of benefits, including:

  • Flexible working arrangements, including remote work options.
  • Ongoing professional development opportunities, including training and coaching.
  • A supportive and inclusive work environment, with a focus on employee well-being.
  • A generous leave allowance, including annual leave and sick leave.

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