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Event Coordinator Specialist

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Melbourne, Victoria, Australia beBeeCoordination Full time $75,000 - $80,000
Job Summary

The Event Crewing and Project Coordinator is responsible for delivering exceptional event experiences.

This role plays a key part in the success of our events and projects.

Key Responsibilities:
  • Crew Management
    • Scheduling and booking crew for all projects and events
    • Maintaining an up-to-date database of crew availability, skills, and certifications
    • Managing crew timesheets and work reports for payroll and billing
  • Logistics and Equipment Coordination
    • Collaborating with clients and warehouse team on AV equipment allocation, preparation, and transport
    • Coordinating freight with the warehouse to ensure gear is prepped and loaded on time
  • Communication, Administration, and Reporting
    • Working with Account Managers to manage client services and event logistics
    • Building and maintaining strong client relationships
    • Identifying and resolving logistical or scheduling issues proactively
Requirements:
  • Experience in the events industry, particularly in scheduling roles
  • Leadership and team coordination
  • Managing conflicting deadlines and priorities
  • Initiative and independence