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Corporate Governance Professional

1 week ago

Sydney, New South Wales, Australia JLegal Australia Full time
About the Role

This is an exciting opportunity for a motivated individual to be part of a leading Financial Services Organisation. The Assistant Company Secretary will be a key member of the secretariat and governance function and will support the Company Secretary in the management and support of the Board and Board Committees administration related to corporate governance, legal and regulatory obligations.

Duties and Responsibilities
  • Develop relationships with key stakeholders, support executives and directors, and oversee highly sensitive and confidential information.
  • Support the implementation and administration of the corporate governance framework.
  • Co-ordinate both Board and Committee meetings and liaise with Executives and Company Secretary, Chairs, and Chief Executive Officer to determine clear agendas and timetables.
  • Manage communications with the Company Secretary, including the production and dispatch of management reports and Board and Committee papers and agendas and review meetings.
  • Create agendas, attend meetings, and record minutes.
  • Manage statutory filings and lodgements in a timely manner, including ASIC Company Statements.
  • Communicate directly, and on behalf of the Company Secretary, with Board and Senior Management.
  • Manage the Company Secretariat Group Mailbox and administrative requirements of Directors, including Director expenses.
  • Keep the Director and Board related pages of the Website and Intranet up to date.
  • Review and improve operating practices within the Company Secretariat team to ensure it operates to its optimum.
  • Process governance-related expenses through internal procedures.
  • Monitor security holder queries and work together with the Business to coordinate responses and posting on the Board portal.