Administrative Assistant

2 weeks ago

Horsham, Australia beBeeAdministrative Full time $70,000 - $95,000

As a Legal Secretary/Paralegal, you will play a vital role in supporting our legal team with administrative tasks. This position involves providing high-quality support to fee earners, ensuring the smooth operation of our practice.

About the Role

This is an exciting opportunity for someone who is passionate about delivering exceptional service and working as part of a dynamic team. As a Paralegal, your primary responsibilities will include typing legal documents, correspondence, emails, and meeting notes, handling new client onboarding, file opening/closing, and compliance procedures.

  • Typing legal documents, correspondence, emails, and meeting notes (including transcribing audio dictation).
  • Handling new client onboarding, file opening/closing, and compliance procedures (including AML).
  • Managing diaries for fee earners, including arranging client meetings.
  • Checking and distributing legal documentation.
  • Archiving legal documents and maintaining accurate records on digital systems.
  • Supporting fee earners with billing activities, credit control, and debtor chasing.
  • Uploading and maintaining digital records and archiving client files.
  • Assisting with probate and estate administration tasks, including handling client money transactions in line with firm protocols.
  • Filing probate applications and maintaining the Probate Register.
  • Acting as a first point of contact for clients and third parties via phone, email, and in writing.
  • Drafting simple legal documents (including Wills, LPAs, and estate administration documents) unsupervised.

Our ideal candidate will have:

  • Excellent typing, written, and oral communication skills.
  • High levels of accuracy and attention to detail.
  • Strong organisational skills with the ability to multitask and prioritise workload.
  • Ability to build and maintain professional relationships with clients, colleagues, and external parties.
  • A compassionate, approachable, and professional manner when handling sensitive client matters.
  • Resilience and adaptability in a fast-paced environment.
Benefits

We offer a competitive salary, contributory pension scheme, Life Assurance, Health Cash Plan, Income Protection Scheme, and Perks at Work discounts and rewards.

Additionally, we provide 25.5 days annual leave plus bank holidays, holiday buying, hybrid working, flexible working policies, Employee Assistance Programme, counselling, Private Medical Insurance, Critical Illness Insurance, annual flu jab, monthly nominations for financial awards based on culture and values, continuous support and development with clear mapped progression routes across the business, access to internal and external training courses, operating several family-friendly policies, creating an inclusive environment, giving as you earn, one extra day off each year to take up volunteering opportunities, and opportunities to support charitable causes.

At our organisation, we strive to create an inclusive and accessible workplace for all. If you require any reasonable adjustments to participate in our recruitment process or thrive in your role, please don't hesitate to reach out.

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