Senior Administrative Assistant

2 days ago

Horsham, Australia beBeeAdministrative Full time $85,000 - $102,500
Job Summary

We are seeking a highly organized and detail-focused Private Client Support Specialist to join our team. As a key member of our Private Client department, you will provide administrative support to our solicitors and paralegals while working closely with private clients and external contacts.

About the Role
  • Type legal documents, correspondence, emails, and meeting notes (including transcribing audio dictation)
  • Handle new client onboarding, file opening/closing, and compliance procedures (including AML)
  • Manage diaries for fee earners, including arranging client meetings
  • Check and distribute legal documentation
  • Archive legal documents and maintain accurate records on digital systems
  • Support fee earners with billing activities, credit control, and debtor chasing
  • Upload and maintain digital records and archive client files
  • Assist with probate and estate administration tasks, including handling client money transactions in line with firm protocols
  • File probate applications and maintain the Probate Register
  • Act as a first point of contact for clients and third parties via phone, email, and in writing
  • Draft simple legal documents (including Wills, LPAs, and estate administration documents) unsupervised
  • Liaise with external organizations and clients in a helpful and professional manner
Key Skills and Qualifications
  • Excellent typing, written, and oral communication skills
  • High levels of accuracy and attention to detail
  • Strong organizational skills with the ability to multitask and prioritize workload
  • Ability to build and maintain professional relationships with clients, colleagues, and external parties
  • A compassionate, approachable, and professional manner when handling sensitive client matters
  • Resilience and adaptability in a fast-paced environment

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