Administrative Coordinator for Project Management

1 day ago

Eight Mile Plains, Queensland, Australia Stowe Australia Full time

At Stowe Australia, we are committed to delivering exceptional service to our valued clients. As the largest privately owned electrical contractor in the nation, with over 114 years of proud history, we offer a unique opportunity for a full-time Administrative Coordinator to join our Eight Mile Plains office team.

We pride ourselves on providing a great working environment, boasting an impressive 13 RDO's per year and profit share benefits. Our ideal candidate will thrive in this dynamic setting, taking ownership of key responsibilities:

  • Weekly Timesheet Creation: Extracting data from Simpro software to ensure seamless invoicing processes.
  • End-of-Month Reports: Preparing comprehensive reports that provide valuable insights into our operations.
  • Client Invoicing: Processing client invoices and associated documents with precision and efficiency.
  • Project Log Maintenance: Ensuring accurate and up-to-date project records.
  • Daily Workflow Monitoring: Proactively communicating with account managers to optimize workflow and meet deadlines.
  • Scheduling: Coordinating works efficiently to meet client expectations.
  • Client Portal Management: Uploading completed documents to client portals in a timely manner.
  • Stakeholder Communication: Managing internal and external stakeholder interactions effectively.
  • Data Entry: Accurately capturing and processing data.
  • Telephony Support: Providing excellent telephone support services.
  • Support to Management: Offering assistance to management and team leaders as required.
  • Invoice Follow-up: Promptly following up on outstanding invoices and debtors.
  • Supplier Invoice Validation: Verifying and processing supplier invoices through Kofax software.
  • Purchase Order Creation: Efficiently generating purchase orders.
  • Job and Job Folder Creation: Setting up new jobs and job folders accurately.
  • E-document Filing: Maintaining organized electronic document storage.

To excel in this role, you will require:

  • Minimum 3+ Years of experience in an administrative or project coordination position.
  • Intermediate MS Office Skills: Proficiency in Microsoft Office applications is essential.
  • Excellent Communication: Strong verbal and written communication skills to effectively interact with stakeholders.
  • Software Experience: Familiarity with Simpro, Kofax, or Pronto would be highly regarded.

This is an exciting opportunity for a motivated individual who can drive results through initiative, common sense, decision-making, organization, and problem-solving skills. If you are a team player with a strong sense of responsibility, eager to achieve outcomes, please consider joining our team at Stowe Australia. A remuneration package will be discussed with the successful candidate. Estimated annual salary range: AU$60,000 - AU$80,000.

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