Administrative Support Specialist

3 weeks ago

Upper Hunter Shire Council, Australia Pkf Australia Full time
About the Role

At Pkf Australia, we are seeking a highly organized and detail-oriented Team Coordinator to join our Upper Hunter Business Advisory Team.

The ideal candidate will provide administrative support to the team and contribute to the overall success of our business.

We offer a friendly culture, flexible work arrangements, and a supportive environment that enables our people to feel valued and achieve their full potential.

  • Responsibilities:
  • General administrative support, including typing and finalizing correspondence
  • Recording and processing of incoming and outgoing mail
  • Receiving and screening telephone calls for senior accounting staff
  • Diary and meeting management for senior accounting staff
  • Maintenance of APS database, including updating, adding clients, and referral tracking
  • Coordination of business unit travel arrangements
  • Coordination of business unit training arrangements, including catering
  • Preparation of internal accounting requirements, payment requests, and travel claims
  • Typing, recording, processing, and lodging of annual company review letters, tax assessments, ASIC notices, and company incorporations
  • Preparation of wrap-ups of ITRs and financials
  • Processing ABN and TFN applications
  • Preparing and finalizing mailouts
  • Providing backup administration assistance for other business unit Team Coordinators, if required
  • Typing, photocopying, faxing, binding, collating, and printing, as required
  • Assistance with end-of-month billing, including downloading billing reports, preparing invoices, finalizing, and emailing bills to clients

Requirements:

  • Integrity, honesty, trust, and respect
  • Maintain confidentiality
  • Team player and excellent initiative (self-starter)
  • Committed to quality and managing risk
  • Innovative
  • Accountable and takes personal responsibility

Skills, Knowledge, and Experience:

  • Ideal experience as an Administration Assistant, with at least 2 years of experience
  • Working knowledge of Microsoft Suite, including Word, Excel, Access, and Outlook
  • Minimum typing speed of 50 wpm

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