Administrative Recruitment Specialist

6 days ago

Council of the City of Ryde, Australia beBeeTalent Full time $70,938 - $81,150
Key Role Summary

VetPartners is seeking a highly organised and proactive Talent Acquisition (TA) Coordinator to join their team. This role will deliver first-class administrative support and candidate-facing coordination to ensure exceptional hiring outcomes.

This pivotal position requires an individual with strong organisational skills, the ability to manage high-volume tasks, and tight timelines. The successful candidate will have a confident user of Canva or similar design tools, and a high attention to detail for invoice processing and service orientation.

Key Responsibilities:
  • Recruitment Administration & Systems:
    • Manage the careers inbox, responding or directing enquiries within 24 hours.
    • Set up new Jobvite users, maintain the clinic map, and ensure talent pools are aligned with current structures.
    • Manage recruitment invoices, coding costs, and sending them to Finance weekly.
    • Provide overflow contract generation support for support roles, ensuring a 48-hour turnaround on SLAs.
  • Locum-Pool Support:
    • Assist Locum recruiters with new locum requests, responding to clinic and locum queries, and communicating with the locum pool through JobVite.
    • Coordinate travel and accommodation for booked locums, optimising costs and clinic experiences.
    • Post locum adverts using Canva templates and assist the Employer Brand team with targeted marketing and campaign management.
  • Continuous Improvement & Reporting:
    • Identify improvements in key administrative processes, collaborating with the TA Ops Analyst to enhance manual processes and the recruiter and candidate experience.
    • Act as the primary liaison with the P&C People Advisory team, vendors, and other internal stakeholders as required.
    • Maintain regular monthly reporting on critical processes, including referral and recruiter bonus approvals. Produce compelling PowerPoint reports and data for the GM, TA as required.
    • Upskill recruiters on JobVite processes and self-service reporting.
Requirements:
  • 2–3 years' coordination or administrative experience in recruitment, HR, or events.
  • A proven track record of managing multiple priorities and meeting deadlines.
  • Excellent communication and interpersonal skills.
  • Strong analytical and problem-solving skills.
Why Work With Us?
  • Shared Purpose: Join a passionate community dedicated to advancing animal healthcare and making a positive impact on pets and their owners.
  • Collaborative Culture: Experience a supportive environment where collaboration fuels innovation and fosters personal and professional growth.
  • Opportunities for Growth: Grow with us through ongoing training, mentorship, and career advancement opportunities tailored to your development.
  • Rewarding Work: Make a difference every day by contributing to meaningful projects that positively impact the health and well-being of animals.
  • Work-Life Balance: Enjoy flexible working arrangements and support to maintain a healthy balance between your professional and personal life.

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