Senior Intellectual Property Administrator

1 week ago

Sydney, New South Wales, Australia beBeePatent Full time $80,000 - $100,000

Job Opportunity: Patent Assistant

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  • Job Description:
    • A Patent Assistant with 2+ years of secretarial or administrative experience is required to provide support to attorneys in the Chemical/Life Sciences patent teams.
    • The successful candidate will assist in managing their practices, actioning client instructions, and managing critical deadlines.
  • Key Responsibilities:
    • Maintain data in the Firm's case management system (Inprotech).
    • Draft and prepare correspondence and liaise with clients and associates on behalf of attorneys.
    • Create, finalise, and distribute invoices, including submitting to client specific portals.
    • Produce, amend, and prepare official documentation for lodgement.
    • Conduct document research and/or obtain status reports through IP databases and IP Australia.
    • Provide administrative support to attorneys by managing tasks that enhance efficiency and ensure timely completion of work, including tracking daily and weekly deadlines and overseeing workflow.
  • Required Skills and Qualifications:
    • At least 2+ years' secretarial experience in intellectual property or professional services.
    • Experience with Microsoft Office Suite (Intermediate level), particularly Word and Outlook.
    • Experience with task management systems and a high degree of IT literacy.
    • Excellent attention to detail, time management, and strong written/verbal communication skills.
    • Proactive attitude with a keen interest in professional learning, growth, and development.
    • Ability to problem-solve and collaborate with staff members to ensure individual and shared goals are met to a high standard with minimal supervision.
  • Benefits:
    • A flexible work environment including working from home.
    • A supportive team-based environment with learning and development opportunities.
    • Health and well-being programs.
    • Paid parental leave for all genders.
  • About Us:
    • We are one of the largest specialist intellectual property service firms operating across the Asia-Pacific region.
    • Our multidisciplinary team provides a variety of services in the protection, commercialisation, enforcement, and management of IP.

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