Project Governance Specialist

This key position will drive high-quality governance through exceptional Quality Assurance and Management of Project Reporting and Governance forums; including provision of a Quality Strategy, Guidelines and Standards aligned with our organisation.

You will provide timely information for senior stakeholders as required, allowing them to make informed decisions.

• You are a practitioner/team member of the Project Management Capability Community of Practice (CoP).
• Maintenance and quality review of all Terms of Reference (ToRs) for Project Governance Forums, ensuring effectiveness.
• Support all project/program reporting requirements, including supporting and providing timely input to key reporting needs across various projects.
• Ownership and management of Project/Program calendar of key events and submissions.
• Contribution to the development of project plans under the guidance of the Project Manager.
• Development, implementation and promotion of a Quality Strategy, Standards and Methods for the project/program team to use including guidance on quality criteria and sign-off authorities for all project reporting.
• Agenda and pack preparation, including collation of clear, well-written reporting, minutes and papers for senior and external audiences, and formal project forums.
• Management and reporting on actions, resulting from internal and external quality assurance reviews.
• Facilitation of knowledge sharing of project delivery information and practices amongst the Delivery team and with the wider organisation as required.
• Being an active member of the PM Community of Practice (CoP).

• A minimum 5 years' experience in Project/Program Office or similar roles within a financial services industry, medium to large organisations.
• All-rounded experience in PMO including executive/project steering group reporting, RAID management, finance management, schedule management, resource management and change management.
• Extensive experience working in high-profile/high-pressure PMOs for multiple large IT/Business Projects and Programs.
• A detailed understanding of Project Management methodologies and practices, with a strong focus on Project Governance and Reporting.
• Proven ability in contributing alongside senior executives to ensure robust project planning, progress reporting, and process governance on mission-critical IT/Business Projects and Programs.
• Produced executive steering group reporting on program status and financials for internal & external audiences.
• Gained a good understanding of Waterfall, Agile and hybrid Project Management Frameworks and governance practices through the support of medium to large-sized projects/programs or professional accreditations and training.
• An advanced user of relevant computer software programs to generate data, reports, charts and presentations (especially MS Word, Visio, Excel, Project, PowerPoint). Intermediate to advance user of JIRA and Confluence.

• Tertiary education or other relevant industry certification.
• Comfortable working within a matrix structure.
• Hands-on Project Management and/or Scrum Mastery of small to medium projects.
• Experience using PPM tool i.e., ServiceNow.

We encourage you to apply even if you don't meet all the criteria. If you need any adjustments during the application or interview process, please let us know.

Our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options.