Chief Document Governance Specialist

1 week ago

Brisbane, Queensland, Australia beBeeSeniorDocumentController Full time $110,000 - $140,000

Senior Document Controller Role

Job Summary:

The Senior Document Controller is responsible for leading the document control function and ensuring compliance, reporting, and governance across the project. This includes overseeing the Project Document Collaboration System (PDCS) and supporting system functionality in TeamBinder and Content Manager (TRIM), in collaboration with the System Administrator.

This role facilitates technical review workflows, manages formal Requests for Information, and contributes to the successful delivery of handover and handback documentation.

Main Responsibilities:

  • Operational Leadership: Provide operational leadership to the Document Control team and manage daily workflows.
  • Document Management Strategies: Guide document management strategies throughout all phases of the project lifecycle.
  • Handover and Handback Documentation: Lead project handover and handback documentation delivery to meet contractual obligations.
  • System Functionality and Reporting: Support system functionality and reporting in TeamBinder, escalate technical issues as needed.
  • Stakeholder Representation: Represent the Document Control function in internal and external stakeholder forums.
  • User Support: Provide level 1 and 2 user support across PDCS, TeamBinder, and TRIM.
  • Document Management Plans: Review and advise on Document Management, Configuration, and Change Management Plans.
  • Data Sharing and Compliance: Facilitate integrated data sharing and support compliance with project information governance.
  • Process Improvement: Develop workflows and automate document control processes to improve efficiency.
  • Relationship Building: Build trusted relationships across Program Information Management, Legal, Commercial, and Alliance partners.

About You:

  • Senior Document Control Experience: Proven experience in a senior document control role, including team leadership, mentoring, and coaching, as well as the implementation of document control strategies, procedures, and process improvements.
  • Document Management Systems: Strong working knowledge of document management systems, with experience using at least one platform such as TeamBinder, Content Manager (TRIM), or ProjectWise.
  • Attention to Detail: High attention to detail and strong organisational skills, with the ability to identify discrepancies, maintain document integrity, manage workflows, prioritise tasks, and respond effectively to urgent Requests for Information.
  • Communication Skills: Effective verbal and written communication skills, including the ability to liaise with stakeholders, senior management, and auditors, and represent Document Control at meetings.
  • Document Control Requirements: Understanding of document control requirements across the full project lifecycle, including start-up, design, procurement, construction, commissioning, and closeout.
  • Authoritative Advice: Ability to provide authoritative advice on document control and records management, ensuring compliance with contractual and governance obligations.

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