Facilities Administrative Assistant

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministration Full time $65,000 - $70,000

Administrative Support Role

About the Position

This is a dynamic opportunity for a proactive and organized individual to join our team as an Office Administrator. As a key stakeholder, you will play a pivotal role in supporting the facilities manager and contributing to the organization's success.

  • Meet and greet all visitors to the facility, providing a warm and welcoming atmosphere.
  • Offer professional and confidential administrative support to the facilities manager, ensuring seamless day-to-day operations.
  • Support with HR Administration, including onboarding and payroll inquiries, maintaining accurate records and following office procedures.
  • Communicate and build strong relationships internally, fostering a collaborative culture.
  • Screen all incoming calls and act as a liaison, responding to queries and concerns promptly.
  • Assist with event preparation and office facilities, ensuring everything runs smoothly and efficiently.
  • Process invoices and expenses, maintaining accurate records and adhering to financial protocols.
  • Maintain an efficient filing system and archive reports and papers, ensuring easy access to vital documents.
Key Requirements
  • Demonstrated experience in a similarly high-level administration support role.
  • Experience in following office procedures and policies.
  • Intermediate knowledge of the MS Office suite, including Word, Excel, and PowerPoint.
  • Expertise in diary management and scheduling.
  • Excellent communication skills, both verbal and written, with accurate spelling and grammar.
  • The ability to build strong relationships, adopting a caring and positive approach to work and colleagues.
  • Strong problem-solving skills and a proactive attitude.

  • Facilities Administration Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Venueslive Full time

    **Facilities Administration Assistant**VenuesLive proudly manages Accor Stadium and CommBank Stadium including as exclusive catering services provider. VenuesLive also provides catering services to suburban stadiums, sporting venues and at various other special events.VenuesLive is looking for an Administration Assistant to join our Asset Management team....

  • Facilities Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Charterhouse Full time

    Administration AssistantPermanent - $65k - $70kAn amazing opportunity to work for a growing healthcare provider | Based in the Eastern Suburbs- **Play a key support role in family run business**:- **Be part of a dedicated & passionate team**:- **Administration and Customer Service focused****About the Company**This grown, privately owned healthcare provider...

  • Facilities & Services Coordinator

    3 days ago

    Sydney, New South Wales, Australia MPG Facilities Pty Ltd Full time $60,000 - $80,000 per year

    MPG Facilities are seeking a Facilities & Services Assistant who can bring together strong customer service, administration, and problem-solving skills to manage both preventative and reactive maintenance works.This is a fast-paced role with a high volume of work, so organisation, attention to detail, and the ability to think on your feet are essential.Based...

  • Facilities Administrator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $55,000 - $75,000

    Admin and Facility Coordinator RoleWelcome to the role of Admin and Facility Coordinator, where you will be a key figure in our workplace operations.We are a dynamic company that connects the world through innovative solutions. As an Admin and Facility Coordinator, you will thrive in a collaborative environment and take pride in delivering exceptional...

  • Facilities Administration Officer

    6 days ago

    Sydney, New South Wales, Australia Liverpool City Council Full time

    We are looking to appoint a Facilities Administration Officer to support the Manager Facilities and the team's administrative tasks.The main objectives of the role will be assisting and supporting the facilities administration on database, procurement tasks (i.e., quotes and invoices), maintenance registers and other duties as required.Working closely with...

  • Facilities Team Administrator

    2 weeks ago

    Sydney, New South Wales, Australia Ing Group Full time

    Facilities Team AdministratorThis position requires a strong, competent administrator who has at a minimum intermediate Word and Excel skills, strong numerical & communication skills and attention to detail A strong Client Service focus is essential, and previous Facilities experience is not necessary but would be viewed favourably.The primary...

  • Senior Administrative Assistant

    1 week ago

    Sydney, New South Wales, Australia beBeeFacilities Full time $64,000 - $87,000

    Facilities Support SpecialistWe are seeking a motivated individual to fill this key role within our Administration Team, reporting to the National Facilities Coordinator.The successful candidate will be responsible for:Coordinate facility agreements nationallyManage the Building Management InboxLiaise with internal/external stakeholders for building...

  • Facilities Administrator

    1 week ago

    Sydney, New South Wales, Australia Keegan Adams Full time

    Facilities Administrator for a global Facilities Management firm- Supporting the facilities manager with day to day admin and ad hoc duties- Permanent or Temp Full-Time | $70,000 + super | Hybrid working with WFH daysDue to business growth our client requires a**facilities coordinator/ administrator** to join their growing team based in**Berkshire Park.**You...

  • Facilities & Administration Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Cbm Australia Full time

    Facilities & Administration Coordinator- Hybrid role with 2 days a week in our Richmond office, and flexible work arrangements.- Perfect role for a recent graduate- Additional salary packaging up to $15,900 + meals and entertainment card up to $2,650.**About us**:At CBM Australia, our mission is to end the cycle of poverty and disability. Through our...

  • Facilities Administrator

    2 weeks ago

    Sydney, New South Wales, Australia beBeeOfficeManager Full time $100,000 - $120,000

    Job Summary:">We are seeking an experienced Office Manager to oversee the operations of our office facilities, ensuring safe and functional workspaces for all associates and guests.">This role will also manage the Receptionist function at our Sydney office, implement procedures, and maintain administrative systems as required.">Main...