Administrative Support Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeAccounting Full time $60,000 - $90,000
Accounts Payable Specialist

We are seeking a highly skilled and organized Accounts Payable Specialist to join our team. As an Accounts Payable Specialist, you will be responsible for providing timely and accurate accounts payable processing and administrative support activities.

The successful candidate will have excellent organizational, interpersonal, oral, and written communication skills, as well as the ability to work independently and as part of a team to achieve results and meet deadlines and timeframes.

The ideal candidate will have a minimum of 3 years' experience in an accounts payable role and tertiary qualifications in Finance or equivalent. They will also possess intermediate Microsoft Office skills, with a strong attention to detail and the ability to plan, organize, and manage multiple tasks.

Key Responsibilities:
  • Process all supplier invoices into Coins in a timely manner.
  • Answer all supplier queries in a timely manner.
  • Setup a regular payment schedule for all suppliers with senior management.
  • Create payment batches/bank ABA's for pay runs based on information from site teams and senior management.
  • Reconcile monthly creditor statements.
  • Prepare proposed payment runs weekly by COB Wednesday.
  • Create supplier master-files in Coins.
  • Ensure correct procedures are followed for onboarding all suppliers and subcontractors.
  • Follow up on valid insurances as required.
  • Advise employees and suppliers/subcontractors of Ferrycarrig's standard payment terms.
  • Provide accounting support to the CFO/Financial Accountant as required.
Qualifications, Knowledge and Experience:

Tertiary qualifications in Finance or equivalent are desirable but not compulsory.

A minimum of 3 years' experience in an accounts payable role is required.

Skills and Attributes:
  • Excellent organizational, interpersonal, oral, and written communication skills are essential.
  • Intermediate Microsoft Office skills are required (Word, Excel, and PowerPoint).
  • The ability to work independently and as part of a team to achieve results and meet deadlines and timeframes is necessary.
  • Prioritising and working to tight deadlines is crucial.
  • Strong attention to detail and the ability to plan, organise, and manage multiple tasks are required.

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