Project Administration Manager

2 weeks ago

Perth, Western Australia beBeeQualityCoordinator Full time $100,000 - $125,000

GR Engineering Services Limited (GRES) specialises in providing high quality engineering design and construction services to the mining and mineral processing industries. Our services cover all aspects of a project life cycle from the initial evaluation and study phase through to design, constructions, commissioning and operational support.

We are currently seeking a Quality Coordinator (IMS) to join our growing Ascot quality team.

**The suitable applicant would be responsible for**:

- Ensuring that all Management system documentation processes are maintained
- Managing the relevant quality management systems registers and tracking tools
- Administration of the quality assurance systems
- Providing training in the adherence of the Management system
- Coordination and reporting on the status of quality assurance metrics
- Conducting internal audits
- Preparing project documentation
- Implement and continually improve the project administration management system including the:

- Compiling project reports (as required) including the Daily, Weekly and Progress Reports
- Compiling and reporting on construction quality records including the Inspection and test plans (ITP), Field inspection reports (FIR) and manufacturers data requirements (MDR)
- Project filing system structure and document and drawing control systems
- Project goods receipt processes
- Project site registers including site man-hours, personnel timesheets, site contacts, fuel consumption, equipment hire, petty cash, site instructions and Day works
- Material management systems
- Management of mobilization and accommodation bookings for all site-based personnel
- Management of personnel clothing and office consumables
- Construction templates and forms
- Lessons Learnt and Project close out processes
- Assisting Project Managers and Engineers in the development of project specific management plans, ITPs and quality control templates
- Providing support and training for project site administration and site supervision including the development of training and information packs
- Assist in the development of the Project Manufacturing Data Reports (MDR)
- Experience using and administrating compliance systems
- TAFE or Tertiary qualifications in Quality WHS Management Systems (desirable)
- ISO 9001 and ISO 45001 Lead auditor (desirable)
- Technical writing skills (desirable)
- Experience in managing quality incidences, non-conformances, investigations, and deviations
- High level of knowledge in Microsoft Office software
- Understanding of SharePoint, SQL databases, Microsoft Forms (or equivalent), Power Query and Power Automate
- Skills in formal Document Management system or equivalent (eDocs/iManage)
- Logical and measured approach and ability to prioritise allocated work
- Ability to negotiate and resolve conflicts with confidence
- Minimum 10 years working with engineering/construction industries in project administration
- High level of accuracy and attention to detail
- High level of communication and training skills
- High level of organisational skills
- Ability to multi-task and prioritise competing deadlines.
- Full and unrestricted Australian working rights

**What's on offer:**
With over 800 employees across Australia, our focus is to create a rewarding working environment where you will be valued and appreciated for your knowledge, experience and innovative mind.

Here at GRES, we offer:

- Competitive pay rates along with weekly pay
- Opportunities to move from project to project
- A collaborative and supportive team environment with all the tools to succeed

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