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Administrative Assistant

1 week ago

Perth, Western Australia Immersive Technologies Pty Limited Part time

Immersive Technologies Pty Limited is a global leader in mining simulation. We develop machine simulation and learning technologies for various surface and underground equipment manufacturers within the mining industry.

The People Team, based in Osborne Park, are seeking an experienced and proactive part-time Receptionist/Office Coordinator to support our small team and business operations.

This role involves assisting with all Reception/Office Coordination related activities to ensure the smooth running of the department.

Key responsibilities include:

  • Greeting visitors as the first point of contact
  • General Reception duties – directing incoming/outgoing calls, distributing mail, arranging couriers and maintaining the digital visitor sign-in process
  • Coordinating building maintenance requirements and communication as required
  • Booking & managing meeting rooms
  • Ordering office supplies, maintaining kitchens/dishwashers, First Aid kits
  • Coordinating travel and making accommodation arrangements as required
  • Scheduling and managing client demonstration events and ordering catering
  • Assisting with administrative duties including data entry, inbox management, credit card reconciliation, marketing leads, customer support certificates

Requirements include previous experience in a similar position, strong Microsoft skills, knowledge of Reception/Office functions, strong people and customer service skills, organisational skills with excellent attention to detail, confidence and self-motivation, ability to manage confidential information, prioritise tasks to meet deadlines and work autonomously and as part of a team.