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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Level Group Australia Pty Ltd. As a key member of our office operations, you will play a vital role in ensuring the smooth running of our business operations.
Key Responsibilities- Provide exceptional customer communication and satisfaction through effective phone and email management.
- Manage daily office operations, including generating purchase orders, processing supplier invoices, and maintaining accurate financial records.
- Process weekly payroll, ensuring timely and accurate payments to employees.
- Manage accounts payable and receivable, including invoice processing, vendor payments, and customer invoicing.
- Perform bank reconciliations to ensure accurate financial transaction recording and resolve discrepancies.
- Prepare and lodge BAS, IAS, and PAYG with the ATO in compliance with relevant regulations.
- Manage superannuation payments, ensuring compliance with regulations and accurate recording of contributions.
- Reconcile credit card transactions, ensuring accuracy and resolving any discrepancies.
- Schedule preventative maintenance jobs and ensure electricians are aware of their daily schedules.
- Keep maintenance electronic forms up to date and track job progress.
- Complete invoicing and ensure purchase orders are in place for each job.
- Ensure jobs have accurate time and material allocation.
- Develop and maintain procedures for each task.
- At least 3 years of experience in a similar administrative role.
- Proficiency in using Xero and a job management system.
- Excellent working environment with modern office facilities.
- Fast-paced work environment.
