Administrative Coordinator

4 days ago


Abbotsford, Victoria, Australia Computershare Full time
About this role

We are seeking a highly skilled and experienced Administrative Coordinator to provide exceptional support to our Global CEO.



Key responsibilities

  • Act as a personal assistant and confidential administrator to the Global CEO.
  • Provide team support to the Director, Office of the CEO and the CEO on planning and coordination of the Plans Global executive.
  • Arrange executive meetings and video conferences, including travel arrangements and liaising with overseas offices.
  • Prepare and distribute papers, consulting and liaising with relevant stakeholders to obtain information and reports in a timely manner.
  • Support the development and roll out of various global Plans team projects and initiatives.
  • Work with the Global CEO and the Director of the Office of the CEO to support the global legal leadership team with respect to strategic plan tracking and reporting.
  • Liaise with stakeholders to co-ordinate meetings and other administrative matters.
  • Provide general administration and preparation of correspondence, reports, and presentation material.
  • Be responsible for expense management.
  • Manage key meetings and maintain confidential records and filings.


Your skills and experience

  • The ability to handle confidential information and sensitive matters in a professional manner.
  • Experience of working with and providing support to a Senior Executive.
  • Proven record of being self-motivated, flexible, and proactive.
  • Demonstrable ability to coordinate complex diaries.
  • Exceptional time management skills to prioritise conflicting needs.
  • Strong interpersonal skills with the ability to easily build professional relationships with senior stakeholders.
  • Demonstrated commitment and loyalty to people and projects.
  • Intermediate to advanced skills in Office 365 suite, inc. PowerPoint.
  • Experience in organising travel and meetings across multiple time zones.


About Computershare

Computershare is a global leader in share registry and investor solutions. We offer a range of services including share registration, investor communication, and company secretarial services.



What we offer

  • A competitive salary and benefits package.
  • A flexible work environment with opportunities for professional growth and development.
  • A dynamic and supportive team environment.
  • Access to a range of employee benefits and rewards.


How to apply

Apply now and take the first step in your career with Computershare.



  • Abbotsford, Victoria, Australia TwoScots Recruitment Full time

    About the RoleWe are seeking a highly organized and motivated Office Administrator to join our team on a part-time, temporary basis. As a key member of our team, you will be responsible for providing exceptional administrative support to our staff, ensuring the smooth day-to-day operation of our office.Key ResponsibilitiesFront Desk Reception: Greet visitors...


  • Abbotsford, Victoria, Australia Computershare Full time

    Job Title: Executive AssistantThe Executive Assistant will provide high-level administrative support to the Global CEO of Plans, ensuring the smooth operation of the executive's office.Key Responsibilities:Act as the personal assistant and confidential administrator to the Global CEO of Plans.Provide team support to the Director, Office of the CEO and the...


  • Abbotsford, Victoria, Australia Computershare Full time

    Computershare, a global leader in shareholder services and capital markets solutions, has an exciting opportunity for a Business Operations Coordinator to join our team in Melbourne.We are seeking a highly motivated and organized individual to provide administrative support to our senior executives, focusing on coordinating complex diaries, scheduling...


  • Abbotsford, Victoria, Australia Computershare Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Support Specialist to join our team at Computershare. The successful candidate will provide exceptional administrative support to the Global CEO of Plans, ensuring seamless coordination of meetings, travel arrangements, and other tasks.Key ResponsibilitiesProvide administrative...


  • Abbotsford, Victoria, Australia Breadtop Full time

    Job Title: VIC – AdminWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant in VIC. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including...


  • Abbotsford, Victoria, Australia Breadtop Full time

    Job Title: VIC – AdminWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Breadtop in VIC.Key Responsibilities:Provide exceptional administrative support to our team, ensuring seamless day-to-day operations.Develop and maintain accurate records, files, and databases.Coordinate travel arrangements, meetings, and...


  • Abbotsford, Victoria, Australia Computershare Full time

    Executive Assistant Role OverviewWe are seeking a highly skilled and experienced Executive Assistant to support the Global CEO of our Employee Share plans business. This is a unique opportunity to work with a senior executive and be part of a fast-growing team.Key Responsibilities:Provide administrative support to the Global CEO, including calendar...

  • Project Coordinator

    4 weeks ago


    Abbotsford, Victoria, Australia Computershare Full time

    Project Delivery CoordinatorAbout the RoleWe are seeking a highly organized and detail-oriented Project Delivery Coordinator to join our team at Computershare. As a key member of our Project Management team, you will be responsible for coordinating and delivering multiple projects simultaneously, ensuring timely and successful project outcomes.Key...

  • Project Coordinator

    4 weeks ago


    Abbotsford, Victoria, Australia Computershare Full time

    Project Delivery CoordinatorAbout the RoleWe are seeking a highly organized and detail-oriented Project Delivery Coordinator to join our team at Computershare. As a key member of our Project Management team, you will be responsible for coordinating and delivering multiple projects simultaneously, ensuring timely and successful project outcomes.Key...


  • Abbotsford, Victoria, Australia Computershare Full time

    Project Delivery Coordinator OpportunityWe are seeking a highly skilled Project Delivery Coordinator to join our team at Computershare. As a Project Delivery Coordinator, you will be responsible for the successful end-to-end project coordination and transitional activities associated with several client-facing projects and internal initiatives.Key...

  • Project Coordinator

    2 weeks ago


    Abbotsford, Victoria, Australia Computershare Full time

    Project OverviewWe are seeking a highly skilled Project Delivery Coordinator to join our team at Computershare. As a key member of our Project Management team, you will be responsible for the successful end-to-end project coordination and transitional activities associated with several client-facing projects and internal initiatives.Key...


  • Abbotsford, Victoria, Australia Computershare Full time

    Role OverviewThis is a hybrid position primarily based in Abbotsford, offering three days a week in the office and flexible remote work options.


  • Abbotsford, Victoria, Australia Breadtop Full time

    We are seeking an experienced VIC - Admin professional to join our team at Breadtop. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our factory.Salary: $80,000 - $110,000 per annumAbout UsBreadtop is a leading Australian bakery with a reputation for quality and excellence. We are...

  • Executive Assistant

    4 weeks ago


    Abbotsford, Victoria, Australia Computershare Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Global CEO of Plans. As a key member of our team, you will be responsible for coordinating complex diaries, managing confidential records, and providing exceptional support to our senior executive.Key Responsibilities:Act...


  • Abbotsford, Victoria, Australia Computershare Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to support the Global CEO of our Employee Share plans business. The successful candidate will be responsible for providing administrative support to the Global CEO and other members of the executive team.Key Responsibilities:Provide administrative support to the Global CEO,...

  • Executive Assistant

    4 weeks ago


    Abbotsford, Victoria, Australia Computershare Full time

    Job Title: Executive AssistantComputershare is seeking an experienced Executive Assistant to provide high-level administrative support to the Global CEO of the Employee Share plans business.Key Responsibilities:Provide administrative support to the Global CEO, including calendar management, travel arrangements, and preparation of papers.Coordinate meetings...

  • Executive Assistant

    3 weeks ago


    Abbotsford, Victoria, Australia Computershare Full time

    Job Title: Executive AssistantComputershare is seeking an experienced Executive Assistant to support the Global CEO of the Employee Share plans business. The successful candidate will provide administrative support to the Global CEO and partner with the Director of the Office of the CEO.Key Responsibilities:Provide administrative support to the Global CEO,...


  • Abbotsford, Australia Cranbrook Care Full time

    **Premier aged care residence**: - ** Exceptional working environment**: - **Staff recognition and awards**: - ** Staff discount program**: - ** Regular in-house and online training and education**: - ** Career development with mentoring and promotion of staff from within**: - ** Engaging team environment and respectful workplace culture** **Bayswater...


  • Abbotsford, Australia Computershare Full time

    Location: Abbotsford, Yarra Falls This is a hybrid position primarily based in Abbotsford. We’re committed to your flexibility and wellbeing and our hybrid strategy currently requires three days a week in the office, giving you the option to work remotely for some of your working week. Find out more about our culture of flexible working.  We give you a...


  • Abbotsford, Australia Djirra Full time

    Fulltime, ongoing position - Generous SCHCADS Award salary on offer - SCHCADS Level 3, Pay Point 1 -$73,803.60pa - Brand new role and new office based in Abbotsford **About the Organisation** Djirra is an Aboriginal Community Controlled Organisation with over 20 years’ experience accompanying Aboriginal and Torres Strait Islander women, and their...


  • Abbotsford, Australia Kennedy Reid Full time

    Join a world leader in Financial Administration - Provide excellent customer service over the phone. - Abbotsford location - close to public transport/ Parking on site! **The Company** Our client is a well established company in the financial services space. World leaders, they now have offices in 20 countries and are seeking superior customer service...

  • Support Technician

    5 months ago


    Abbotsford, Australia McCormack Full time

    **_“We help you realise your vision, creating amazing spaces to be proud of”_** **McCormack **is one of Australia’s leading family-owned building services companies. We specialise in fit-out and refurbishment, asset repositioning, design and construct and heritage restoration. McCormack has a strong commitment to the development and wellbeing of our...


  • Abbotsford, Australia La Trobe University (La Trobe Sport) Bendigo Full time

    **ABOUT THE ROLE** - Work on-site with La Trobe University (La Trobe Sport) Bendigo - Supportive team environment - Fully funded qualification: Certificate III in Sport, Aquatics and Recreation - Support from a dedicated AFL SportsReady Field Officer to help you achieve your goals - If you are Aboriginal and/or Torres Strait Islander, you will also receive...


  • Abbotsford, Australia Funlab Full time

    Who Are We? As a finalist in the 2023 AFR Best Places to Work, Funlab provides a fun and positive work environment with the goal of making sure every human has a safe place to be themselves. Investing in our people is one of our Core Values and we aim to develop our people during their journey with us, whilst allowing them to create memorable experiences for...


  • Abbotsford, Australia Funlab Full time

    Who Are We? Funlab provides a fun and positive work environment with the goal of making sure every human has a safe place to be themselves. Investing and nurturing development is one of our Core Values and we aim to help our people grow professionally during their journey with us, all while we work together to support our venue teams. With nearly 50 venues...


  • Abbotsford, Australia Funlab Full time

    Safety & Compliance Advisor 90-94 Nicholson St, Abbotsford VIC 3067, Australia Req #307 Monday, 26 August 2024Funlab is an Australian out of home entertainment company, home to brands including Strike, Archie Brothers Cirque Electriq and Holey Moley. Based in Melbourne, Funlab provides a fun and...


  • Abbotsford, Australia Funlab Full time

    Safety & Compliance Advisor 90-94 Nicholson St, Abbotsford VIC 3067, Australia Req #307 Wednesday, 30 October 2024Funlab is an Australian out of home entertainment company, home to brands including Strike, Archie Brothers Cirque Electriq and Holey Moley. Based in Melbourne, Funlab provides a fun and...


  • Abbotsford, Australia Funlab Full time

    Funlab is an Australian out of home entertainment company, home to brands including Strike, Archie Brothers Cirque Electriq and Holey Moley. Based in Melbourne, Funlab provides a fun and positive work environment with the goal of ensuring every guest to one of our venues has a memorable experience. We believe Fun is Infectious. It’s important. It’s not...