Corporate Event Specialist

2 days ago

Melbourne, Victoria, Australia beBeeExperienced Full time $70,000 - $80,000
Event Manager Position">

About the Role:

The Event Manager will oversee the end-to-end logistics of events, collaborating with senior event professionals, confirming speakers and sponsors, managing invitation processes, and delivering events both on the ground and online.

Key Responsibilities:

  • Support and administer face to face and digital event planning, marketing, and delivery.
  • Work in CRM and CMS systems to build, publish, and market events according to programming and marketing deadlines.
  • Support sponsor relationships by managing deliverables according to contract arrangements and in coordination with Senior Event Producers.
  • Conduct speaker liaison as per Senior Event Producer requirements.
  • Administer venue, AV, and supplier bookings and coordination pre, during, and post events.
  • Prepare event materials and administration such as run sheets, delegate materials, slide packs, and event reporting.
  • Responsible for onsite registration, event staff supervision, and coordination for face to face events.
  • Provide daily customer service contact and response to various member and membership enquiries, ensuring accurate recording of membership administration in the CRM.
  • Participate in livestream tech rehearsals and provide user advice to participants.
  • Participate in virtual roundtables, providing support to speaker, host, and attendees.
  • Ad hoc office management activities that contribute to the effective daily operation of the office such as ordering/receiving office provisions, WHS requirements, and engagement with building management and external suppliers.

About You:

The successful candidate will have previous experience working within an Association or Membership Body as an Event Coordinator.

A demonstrated track record in organising and delivering corporate events for members is essential for this role.

Proven ability to build relationships and work collaboratively with senior executives and their teams across all sectors including government, business, academia, and NFP.

Good written and verbal communication skills.

Demonstrate critical thinking, innovation, and ability to change.

Proven ability to work with minimal supervision.

Excellent time management, prioritisation, and administrative skills.

Experience in meeting deadlines.

Competent in Excel, Word, Outlook, PowerPoint, and CRM (Microsoft Dynamics) systems, and Adobe suite (desirable).

Ability to work as part of a team valuing collegiate effort and to collaborate across teams.

Track record in exceptional customer service and focus.

Ability to travel interstate for event delivery when required.

Ability to work in the office a minimum of 2 days a week.

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