Fleet Operations Administrator

2 days ago


Dandenong, Victoria, Australia Ventura Bus Lines Full time
About the Role

At Ventura Bus Lines, we're looking for a detail-oriented and proactive Fleet Administrator to join our team. This full-time position will be based at our Dandenong Head Office.

The successful candidate will be responsible for managing the day-to-day administration of our bus fleet, including maintaining vehicle accounts, liaising with Vic Roads, and providing weekly and monthly reporting to the General Manager of Fleet Maintenance and government departments.

Key Responsibilities
  • Manage and maintain vehicle accounts such as annual registrations, fuel cards, tolls, and insurance
  • Liaise with Vic Roads to ensure our fleet is compliant with registration requirements
  • Maintain and update monthly reporting for Department of Transport & Planning (DTP)
  • Record and manage data using the company maintenance system (TIMS)
  • Set up new vehicles and expire vehicles at the end of their life cycle – commissioning and decommissioning vehicles out of contract
  • Extract data from our maintenance system and format it into reporting context
  • Provide high-level customer service and support other departments within Ventura
About You

We're seeking a highly motivated individual with extensive experience in administrative or coordination roles, preferably within transportation, vehicle, logistics, or related industries.

  • Advanced Microsoft Office Suite skills, including Word and PowerPoint
  • Advanced Excel skills, including Vlookups, pivot tables, and formatting data for reporting
  • Strong focus on accuracy and ability to manage multiple tasks
  • Professional communication style with excellent customer service skills
  • Excellent time management skills, including prioritizing workloads

The salary range for this role is approximately $60,000 - $80,000 per annum, depending on experience.



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