Senior Office Coordinator
1 week ago
Talent Advisors play a pivotal role in fostering positive change by connecting individuals and businesses.
- The Senior Office Coordinator will provide dedicated support to the Managing Director (MD) and Executive Team, ensuring seamless operation and exceptional performance.
This position demands a proactive, solutions-focused individual who excels in team environments and confidently engages with stakeholders at all levels. Success hinges on prioritising competing demands, exercising discretion, and taking initiative to drive organisational progress.
Key Responsibilities- Act as the primary point of contact for stakeholders, representing the Managing Director (MD) with professionalism and discretion.
- Manage the MD's calendar, travel, and email, prioritising effectively and driving efficiency across all administrative tasks.
- Track and manage communications, deadlines, and follow-ups for the MD, supporting 90-day cycles for deadline and team targets.
- Coordinate Executive Team meetings, including agenda preparation, minute-taking, action tracking, and appraisals.
- Prepare reports, briefs, and presentations for internal and external stakeholders, including the Parent Board and Committees.
- Manage logistics for meetings, workshops, and teleconferences to ensure seamless execution.
- Maintain corporate records and support governance best practice for the MD, Board, and Committees.
- A minimum of 7 years' experience as an Executive Assistant supporting C-suite leaders is essential.
- Prior experience with Board reporting and preparing Board/Committee papers is mandatory.
- A background in Agriculture, Mining, or Construction is highly desirable.
- Exceptional organisation and prioritisation skills; calm under pressure.
- Outstanding written and verbal communication with a polished, professional style.
- Proactive problem-solver with sound judgement and the ability to work independently and with discretion.
- High integrity and a strong commitment to confidentiality.
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