Strategic Administrative Manager

2 days ago

Southern Downs Regional, Australia beBeeAdministration Full time $50,000 - $80,000
Job Overview

The role of Executive - Purchase & Billing involves managing and supporting administrative functions with a strong understanding of accounting principles.

Key responsibilities include handling purchase orders, processing purchase invoices, and ensuring smooth day-to-day administrative operations in alignment with company policies.

Key Responsibilities
  • Administrative Operations: Oversee general administrative tasks such as office maintenance, inventory management, vendor coordination, and documentation.
  • Ensure the efficient functioning of office facilities and support services.
  • Maintain and update administrative records, files, and reports.
  • Procurement & Purchase Orders: Create and manage Purchase Orders (POs) in accordance with established guidelines.
  • Coordinate with vendors and suppliers for procurement needs.
  • Ensure timely delivery and quality compliance of ordered goods/services.
  • Maintain records of purchase requests, POs, quotations, and vendor details.
  • Accounting & Invoicing: Verify and process Purchase Invoices against POs and delivery notes.
  • Coordinate with the finance/accounting department for payment processing and invoice reconciliation.
  • Support month-end closing by ensuring all purchase-related documentation is accurate and complete.
  • Assist in tracking and reporting expenses for administrative operations.
  • Compliance & Coordination: Ensure all administrative and procurement activities comply with internal controls and audit requirements.
  • Liaise with internal departments (HR, Finance, IT) for cross-functional support and process alignment.
  • Assist in vendor audits, renewals, and contract management.
Requirements
  • Education: Bachelor's degree in Business Administration, Commerce, or a related field.
  • Experience: 1–3 years of experience in administration, procurement, or accounting-related roles.
  • Skills:
  • Good understanding of basic accounting concepts (invoice verification, ledger entries, etc.).
  • Proficiency in MS Office (Excel, Word, Outlook); experience with accounting/ERP software is a plus.
  • Strong organizational and communication skills.
  • Ability to multitask, prioritize responsibilities, and work under minimal supervision.
Preferred Qualifications
  • Experience in handling vendor contracts and purchase negotiations.
  • Knowledge of local statutory requirements related to purchases and invoicing.
  • Familiarity with internal audit processes and document controls.
Job Function
  • Business Development and Sales

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