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Office and Facilities Management Specialist

2 months ago

Port Melbourne, Australia Workwear Group Full time

About Workwear Group

Workwear Group (WWG) operates under the umbrella of Wesfarmers Industrial & Safety, a prominent ASX listed entity with a workforce exceeding 100,000 individuals. Our renowned brands - KingGee, Hard Yakka, and NNT - have been pivotal in the workwear sector since the late 1920s.

We pride ourselves on being a leading provider of workwear solutions, producing over seven million units annually. Our commitment to innovation, market insight, and sustainable practices distinguishes us in the industry.

At WWG, we foster a collaborative environment where customer satisfaction is paramount, and our team members are encouraged to thrive in a safe and inclusive atmosphere.

Role Overview

This position entails comprehensive oversight of daily office and facility operations. Key duties encompass managing subcontractors (such as cleaning, waste management, and hygiene services) and engaging with critical stakeholders, including the Body Corporate and the Facilities Manager. The role also includes providing administrative support to the Executive Assistant team to ensure efficient operations.

Key Responsibilities

  • Overseeing a preventative maintenance program
  • Monitoring maintenance tasks and coordinating with contractors
  • Assisting in fleet management and vehicle coordination
  • Driving continuous improvement initiatives
  • Upholding office standards for meeting spaces, kitchens, and equipment
  • Acting as the primary contact for office and facility maintenance
  • Processing vendor requests and managing invoices related to facilities or administrative expenses
  • Collaborating with the front desk reception team, including providing reception relief
  • Supporting general administrative tasks such as catering, event coordination, and office-wide communications as needed

Ideal Candidate Profile

We value our brands and the dedicated individuals who contribute to our success. We seek candidates who not only possess technical expertise but also embody the following qualities:

  • A strong work ethic and commitment to teamwork while enjoying the process
  • A willingness to receive feedback and engage in self-improvement
  • Accountability for personal actions and a readiness to step outside comfort zones
  • Aspirations for innovation, with the ability to inspire creative thinking in others
  • Proficiency in building meaningful relationships, balancing commercial objectives with customer satisfaction
  • Upholding ethical standards, demonstrating honesty and integrity in all interactions

Qualifications

  • A minimum of 3 years in a facilities or office administration role
  • Experience in customer service settings (including reception or front desk roles)
  • Proven track record of meeting service level agreements
  • Preferred experience in fleet management
  • Strong organizational and planning abilities
  • Excellent written and verbal communication skills
  • A proactive, self-starting attitude and ability to work collaboratively

What We Offer

  • An opportunity to work with a dedicated team focused on achieving company goals and growth
  • A hybrid work environment, allowing flexibility with remote work
  • A competitive salary and benefits package, including discounts on our brands and other Wesfarmers offerings
  • A personalized career development plan, along with recognition programs to support your professional journey
  • Access to our Wellbeing program, Thrive, which includes activities for financial wellness, diversity celebration, physical health, and mental wellbeing
  • A learning and development hub, We Learn, dedicated to enhancing your skills

We are committed to fostering a safe and inclusive workplace that celebrates diversity. At Workwear Group, we strive to create a culture where every team member feels valued and empowered to bring their authentic selves to work.

Thank you for considering a career with Workwear Group. Only shortlisted candidates will be contacted.