Project Coordinator

3 weeks ago

Melbourne, Victoria, Australia Hudson Full time
Project Coordinator Job Description

We are seeking an experienced and proactive Project Coordinator to support the successful delivery of our projects over a 6-month contract based in Melbourne CBD.

In this role, you will assist the Project Manager with essential project management tasks, including project planning, governance, reporting, and documentation. Ideal candidates will have experience in a PMO environment, strong technical skills in MS Office, and a proactive approach to anticipating project needs.

Key Accountabilities
  • Project Support: Assist the Project Manager in maintaining essential project management artifacts, including Risk, Action, Issue, and Decision registers.
  • Reporting & Coordination: Prepare reports, briefs, and presentations, and coordinate necessary resources.
  • Planning & Governance: Support information gathering, project planning, and governance activities to align with the approved methodology and framework.
  • Project Controls: Maintain the project schedule, monitor deliverables, and manage risks, issues, and dependencies. Oversee financial management aspects such as accruals and reporting.
  • Documentation Management: Organize project documentation and ensure a seamless transition of all documents to operational teams upon project completion.
  • Governance Meetings: Develop and coordinate project governance meeting papers, track actions, and maintain the reporting calendar.
  • Project Administration: Handle administrative tasks for the project team, including onboarding and offboarding of team members.
  • Liaison Duties: Collaborate with the program and PMO, ensuring accurate and timely reporting, meeting coordination, and documentation.
Key Selection Criteria
  • Experience: Proven experience in a project, program, portfolio, or PMO setting, providing support to Project Managers and Program Leadership.
  • Technical Skills: Proficiency in MS Office Suite (PowerPoint, Word, Excel), SharePoint, MS Project, and MS Visio. Experience with JIRA and Confluence is also highly desirable.
  • Initiative: A proactive approach, with the ability to take initiative and anticipate project needs.
  • Communication: Strong skills in producing and presenting high-quality project artifacts and simplifying complex information.
  • Documentation: Experience in creating, updating, and managing templates, processes, and project tools.
  • Leadership: Ability to provide guidance on program and project management practices, assurance, and governance.

Please submit your resume (in MS Word Format) for consideration via the link below. A cover letter demonstrating your relevant experience may also be reviewed.

Should you wish to discuss, please contact Neha Agrawal at neha.agrawal@hudson.com, quoting reference number 241103.

Your interest will be treated in the strictest of confidence.

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