Team Coordinator
1 month ago
We are seeking a highly organized and detail-oriented Team Assistant to join our Group Finance team at Westpac Group. As a key member of our team, you will be responsible for providing administrative support to our Leadership Team and ensuring the smooth operation of our office functions.
Key Responsibilities- Coordinate and manage the diaries of Heads of and cover the Executive Assistant role as required
- Coordinate team and external guest meetings, including managing invite lists, agendas, and minutes, meeting room bookings, and setup of materials and catering as needed
- Initiate and coordinate staff and other movements, including documentation, technology setup, security, and related accesses, timely onboarding for new starters, transfers, separations, and desk moves
- Coordinate and organize final Board, Executive Team, and other Committee papers through to submission to Company Secretariat
- Assist with GF Social Club activities and team social events
- Coordinate COUPA data entry and coordination of invoices, payments, internal chargebacks, and reimbursements
- Track mandatory team training, leave balances, goals, and performance review activities to timely completion
- Book travel and accommodation
- Update and maintain distribution and group lists, birthdays, and anniversaries
As a Team Assistant at Westpac Group, you will have the opportunity to work with a collaborative team of passionate people who are dedicated to making a difference for our customers, communities, and each other. We offer a range of employee benefits, including competitive remuneration, flexible working arrangements, and access to training and development opportunities.
Requirements- Prior team coordination experience is essential
- Intermediate MS Office skills (Word, PowerPoint, and Excel) are required
- A positive attitude and resourcefulness are essential
- Excellent oral and written communication skills are required
- Strong planning and organizational skills, with the ability to manage multiple tasks at any given time, are essential
- The ability to work collaboratively with staff and clients at all levels, including on confidential and sensitive matters, is required
- A working style that is team-oriented and flexible, with the ability to prioritize well during peak periods, is essential
- Strong attention to detail, with the ability to follow procedures and produce high-quality output, is required
- Proficiency in expense management processes or systems is essential
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