Document Management Specialist

2 days ago

Brisbane, Queensland, Australia beBeeInfrastructure Full time $70,000 - $95,000
Project Coordinator Job Opportunity

This role involves supporting the successful delivery of major projects by managing project documentation, information systems and general administration work. You'll play a key role in ensuring records are accurate, accessible, and compliant.

Key Responsibilities:
  • Maintain, update, and control project documentation according to company and client requirements.
  • Manage document workflows, including reviews, approvals, revisions, and version control.
  • Ensure compliance with document management standards, procedures, and governance processes.
  • Coordinate with project managers, engineers, and external stakeholders to ensure timely submission and retrieval of documents.
  • Prepare and distribute reports, registers, and status updates to the project team and stakeholders.
  • Support the setup and ongoing management of electronic document management systems (EDMS).
  • Administration duties: Set up meeting rooms, take minutes, stationery and consumable ordering, diary management.
Requirements:
  • Recent experience in document control, records management, project administration, or a related role within construction, infrastructure, or engineering projects.
  • Strong attention to detail and the ability to maintain accuracy across large volumes of data.
  • Familiarity with EDMS platforms (e.g. TeamBinder) and Microsoft Office Suite.
  • Strong communication and organisational skills with the ability to prioritise tasks in a fast-paced project environment.
  • A collaborative mindset and the ability to build positive relationships across project teams and stakeholders.
Benefits:
  • An opportunity for career development within a growing organisation.
  • A hybrid working environment with autonomy and flexibility.
  • A supportive management team that prioritises staff development.
  • The chance to contribute to multi-sector Building & Infrastructure projects.

This is an exciting opportunity for detail-oriented professionals who want to play an integral role in the delivery of major infrastructure projects while shaping their own career path.

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