Administrative Expert

3 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $80,000 - $95,000
HR Administrator Role Summary

The ideal candidate will be an experienced HR professional with a passion for payroll and accounts administration.

We seek a talented individual to join our team in Brisbane, working closely with the HR Manager and the rest of the HR team.

Key Responsibilities:
  • Accounts:
    • Manage the full accounts payable function, including requisition submissions, purchase order creation, invoice receipt, and payment requests using Workday.
    • Review and approve employee expense claims submitted via Workday, ensuring accuracy and compliance.
    • Process weekly payment runs and off-cycle payments as necessary, ensuring proper system interfaces and approvals are completed.
    • Assist with ad hoc or urgent payment requests.
    • Liaise with suppliers to resolve queries, discrepancies, and payment-related issues.
    • Issue monthly advertising sales invoices to customers.
    • Maintain accurate and organized records of accounts payable transactions.
  • Payroll:
    • Manage and process end-to-end payroll operations in a timely and accurate manner.
    • Deliver exceptional customer service by resolving employee payroll-related queries promptly.
    • Process and manage leave requests, ensuring accurate leave balances are maintained.
    • Assist the HR team with WorkCover renewal and claims, specifically by providing payroll-related information and documentation as required.
    • Assist the HR Manager with termination payouts and related calculations.
    • Support the Finance Manager by preparing payroll-related documents and employee documents for government incentive programs.
  • HR:
    • Support the HR team with day-to-day administrative activities such as analyzing data, verifying records, assisting with invoicing, and file management.
    • Assist in organizing people engagement events and activities, including coordinating vendors.
    • Assist with standard HR reporting, including monthly metrics, and support for other reporting initiatives as required.
    • Maintain employee records, including processing new employee data.
    • Prepare paperwork for HR policies and procedures, e.g., offers, salary changes, etc.
    • Contribute to creating a positive and inclusive company culture.

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