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Office Operations Coordinator
2 months ago
RWS Global is a leading entertainment company that creates immersive experiences for audiences worldwide. With a presence in New York, London, Cincinnati, and Sydney, we serve major brands, corporations, and live venues.
Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Coordinator, Office Operations | Executive Assistant. This role is crucial in ensuring smooth daily operations of our office and providing comprehensive support to our executive team.
Key Responsibilities- Manage daily office activities to ensure a well-organized and efficient workplace.
- Perform receptionist duties, including greeting visitors, answering phone calls, and managing mail and deliveries.
- Coordinate with IT and facilities teams to resolve office-related issues.
- Oversee office maintenance and cleanliness, ensuring a professional environment.
- Organize and schedule meetings, appointments, and office events.
- Develop office policies and procedures, and ensure they are implemented appropriately.
- Collaborate with global HR and Operations teams to ensure a seamless onboarding & offboarding experience for all team members.
- Provide high-level administrative support to executives, including calendar management, expense reports, travel arrangements, and meeting coordination.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle sensitive information with the highest degree of integrity and confidentiality.
- Coordinate and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Collaborate with the travel team to arrange and manage global travel itineraries.
- Ensure compliance with company travel policies and procedures.
- Coordinate travel logistics, including flights, accommodations, and ground transportation.
- Provide on-call support with travel-related inquiries and resolve issues that arise during travel.
- 2+ years of experience in office management, executive assistance, or related roles.
- Ability to quickly solve problems under pressure.
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with project management software.
