Senior Executive Coordinator

1 month ago

Sydney, New South Wales, Australia Upguard Full time

About the Role

Upguard is seeking a highly organized and ambitious Executive Assistant to support the CRO in the executive team. This is a unique opportunity to play a crucial role in ensuring the effectiveness and productivity of this executive, as well as contribute to the overall success of our company.

Job Description:

This is a highly visible role that requires exceptional organizational skills, attention to detail, and strong communication skills. As an Executive Assistant, you will be responsible for coordinating internal and external meetings, distributing agendas, materials and presentations, taking notes and following up actions. You will also be responsible for managing our Sydney office, ensuring that our team members and the office environment have everything they need to run smoothly.

Requirements:

  • 2-4 years in Executive Assistant roles.
  • Exceptional attention to detail is your hallmark. You love the details and deliver quality results on time.
  • The ability to push back. You are comfortable making the call and respectfully pushing back when appropriate.
  • Ambitious and keen to learn. We're in an incredibly quick-moving environment, and we'll look to you to roll up your sleeves and learn about new things from time to time to assist in keeping the business moving forward.
  • Communicate clearly and concisely. We are an asynchronous organization with a global team, and clear communication with context is crucial.
  • Great pragmatism and prioritization. You'll need to be comfortable with ambiguity, be resourceful to solve problems and be able to adjust to shifting deadlines and project goals.
  • You're a wearer of many hats and can juggle multiple priorities at the same time.
  • Build lasting, highly effective relationships. You are a people person, who can build strong working relationships and wants to gain a deep understanding of the people you support and how best to do so.
  • You can work independently with little direction and proactively solve problems in ambiguous situations.
  • You are a team player with a strong desire to collaborate, who has an aptitude for giving and receiving feedback.

What's in it for You?

  • Estimated Salary: $90,000 - $120,000 per year, depending on experience.
  • Monthly Lifestyle Subsidy: use this for financial, physical and mental wellbeing (all regions).
  • WFH Set-up Allowance: to ensure you have the right environment to work in, we will help you get set up within your first 3 months at UpGuard (all regions).
  • $1500 USD Annual Learning & Development Allowance: to support your career development all team members will be able to expense development opportunities against this allowance (all regions).
  • Generous Annual Leave/PTO Allowances: time to recharge your batteries (all regions).
  • 18 Weeks Paid Parental Leave: irrespective of parenting role (all regions).
  • Personal Leave Allowance: this includes sick & carer's leave (all regions).
  • Remote Working Environment: While we have physical offices in Sydney & Hobart, we do not mandate full-time attendance (all regions).
  • Top-spec Hardware: all team members will be provided with top-spec laptops for their role (all regions).
  • Personal Device Security & Online Privacy Protection Subsidy: UpGuard provides team members with a paid subscription to personal device security & online privacy protection platform (all regions).
  • Generative AI Subsidy: UpGuard provides paid subscriptions for all team members to access generative AI tools to support their work (all regions).

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